This position is in Health Professions Education office and is aligned & supervised by the Associate Chief of Staff/Education, Designated Education Officer. This position supports the DEO for establishing, maintaining, and evaluating the quality of; HPE programs and care delivered by health professions trainees. Primary responsibilities include planning, developing, implementing, directing, evaluating, and coordinating HPE programs for the VA medical facility to achieve VHA's academic mission.

Duties

The incumbent serves as a Health System Specialist - Health Professions Education (HPE) Manager. The position has primary responsibilities for the planning, developing, implementing, directing, evaluating, and coordinating the overall HPE programs for the assigned VA medical facility to accomplish Veterans Health Administration's (VHA) academic mission. This position serves as a senior position in support of HPE training programs and compliance with Office of Academic Affiliations (OAA), regulatory, accreditation and other applicable requirements. Major duties include but are not limited to: - Perform a wide range of programmatic and operational functions for the HPE Office. - Oversee all functions related to the administration of HPE funding, accreditation, appointment process, and affiliate relationships in accordance with VHA directives, handbooks, policies, memos, and notices. - Play an active and influential role in day-to-day medical facility policymaking, planning and decision making. - Serve as the technical and subject matter expert (SME) for HPE programs to include undergraduate and graduate medical and dental education, nursing, associated health, and advanced fellows. - Work collaboratively with leadership to identify and/or implement best practices and advising on program and policy requirements pertaining to HPE programs. - Assure that administrative, clinical programs and policies are integrated to meet the unique need of interprofessional HPTs and patients they serve. - Assist in identifying budget needs and negotiates with management to arrive at appropriate funding levels that make the most effective use of resources in accomplishing VA's academic and HPE missions. - Provide oversight, direction, guidance, and technical expertise to ensure compliance programs are in place for OAA HPE programs. - Create and maintaining a functional communication system and promotes an understanding between HPTs, faculty, employees, and Veterans regarding HPE mission and programs. - Represent the Designated Education Officer (DEO) and HPE Office in formal speaking engagements at facility meetings with the affiliate or at public relations events. - Perform other related duties and responsibilities as necessary. Work Schedule: Monday - Friday 8:00 am - 4:30 pm, Full Time Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Health System Specialist/PD99413S

Requirements

Qualifications

Qualifications: Specialized Experience: You must have at least one (1) full year of specialized experience equivalent to at least the next lower grade level (GS-11) in the Federal Service, that is directly related to the work of the position and has equipped you with the particular knowledge, skills and abilities to successfully perform the duties as a Health System Specialist - Health Professions Education (HPE) Manager. Qualifying specialized experience is defined as progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: (1) Missions, organizations, programs, and requirements of health care delivery systems; (2) Regulations and standards of various regulatory and credentialing groups; and (3) Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement. At this level, applicants would have obtained this experience working within a health care setting, working directly with healthcare professionals and local leadership to solve problems in support of the delivery of patient care and program/operational functions; experience applying strategic planning and change management principles to prepare program operations for technological advancements; and developing internal review systems and actions to assure that clinical, educational, and administrative activities comply with applicable standards. Preferred Experience: Knowledge and experience of the Office of Academic Affiliations is highly preferred. BA or MA in Education; experience with excel, Microsoft software applications; excellent customer service; detail oriented; self-motivated; strong written and oral communication skills NOTE: One (1) full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. You will be rated on the following Competencies for this position: Administration and ManagementComplianceOrganizational Performance AnalysisStakeholder Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary; although, some slight physical effort is required. Work may be performed in a clinical setting to observe program operations and trainee work environments. Some work may require walking and standing in conjunction with travel to and attendance at meetings and conferences away from the worksite. Stamina and concentration to meet crucial deadlines is required. There may be a certain amount of pressure due to time constraints. There is extensive use of computer systems. Occasional travel including site visits to other VHA field sites and academic affiliates is required. The work is performed in a typical office environment within a clinical setting. The work environment involves everyday risks and discomforts that require normal safety precautions. The responsibilities of the position require occasional travel and may subject the position to various resultant environmental changes. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Corporal Michael J Crescenz Department of Veterans Affairs Medical Center 3900 Woodland Avenue Philadelphia, PA 19104 US
• Name: Beverly Smith
• Phone: 610-384-7711 X4657
• Email: [email protected]