This position is located at a Richard L. Roudebush, VA medical facility in the Health Professions Education (HPE) Office (HPEO) service. The purpose of this position is to coordinate administrative and support services to assist the HPEO in fulfilling requirements related to VHA's academic mission and program requirements of OAA and HPEO accrediting bodies.

Duties

Duties include but not limited to: For a GS 6: Performs clerical, administrative and technical program support work for the service. Makes travel arrangements, prepares and submits travel documents for staff members. Performs timekeeping duties for the service. Communicates effectively both verbally and in writing with individuals from a variety of backgrounds Handles conflict and problems in dealing with customers, constructively and appropriately. Works both independently and as a member of a team. Types a variety of documents into final form, ensuring correct grammar, spelling, punctuation, format and style. Utilizes a computer and applications to extract pertinent data and prepare a variety of reports. Utilizes a computer and applications to extract pertinent data and prepare a variety of reports. Plans, organizes, and establishes priorities while meeting time constraints. Maintains an automated system of program-specific data to track suspense dates on project milestones, progress reports, funding accomplishments, compliance strategies, etc. Schedules meetings, transcribes minutes, gathers reports, and tracks actions for committees. For GS 7: Manages and maintains electronic files and program data in SharePoint and on shared drives. Provides support for data collection, data entry and financial analysis work. Participates in internal program office budget discussions. Coordinates special projects by performing a variety of duties such as collection and compilation of information involving administrative or support issues. Prepares and assembles information to develop draft reports, recommendations, or presentations. Serves as the timekeeper for and is familiar with timekeeping codes and the process for validating and processing timecards accurately Manages daily timesheet posting and reviews for accuracy ensuring staff leave requests are entered correctly and are accurate Provides support to management in a wide range of strategy development and planning Provides general office supply and equipment support services by procuring services and supplies, providing justifications and cost-benefit analysis. Enters transactions into electronic VA financial systems as applicable. Ascertains the needs of the office staff and coordinates the purchase of supplies, equipment, and services to meet the organization's needs. Work Schedule: Monday - Friday 7:00a.m - 3:30p.m Virtual: This is not a virtual position. Position Description/PD#: Program Support Assistant (Health Professions Education Office)/PD99463S and PD99462S Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/27/2023. You may qualify based on your experience described below: Specialized Experience for a GS 6: You must have at least one (1) full year of specialized experience equivalent to the next lower grade level (GS-5) in Federal Service, that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of a Program Support Assistant, GS-6 position, and that is typically in or related to the work of this position. Specialized experience includes: performing a full range of administrative support for an office; receiving visitors and phone calls; reviewing all incoming and outgoing correspondence; scheduling meetings; and utilizing office automation software such as Microsoft Office (Word, Excel, and PowerPoint). Specialized Experience for a GS 7: You must have at least one (1) full year of specialized experience equivalent to the next lower grade level (GS-6) in Federal Service, that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of a Program Support Assistant, GS-7 position, and that is typically in or related to the work of this position. Specialized experience includes: manages daily timesheet posting and reviews for accuracy ensuring staff leave requests are entered correctly and are accurate; Manages and maintains electronic files and program data in SharePoint and on shared drives and Prepares and assembles information to develop draft reports, recommendations, or presentations. This experience must be detailed in your resume to receive credit. You will be rated on the following Competencies for this position:ClericalCommunicationsComputer SkillsManages and Organizes Information Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is sedentary. Typically, the person in this position may sit comfortably to do the work. However, there may be some walking, standing, bending and carrying of light items like papers or books. No special physical demands are required to perform the work. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Richard L Roudebush VA Medical Center 1481 West Tenth Street Indianapolis, IN 46202 US
• Name: DaiMiona Jones
• Phone: 317-874-8113
• Email: [email protected]