The Long Beach VA Healthcare System is hiring one (1) Administrative Officer in the Associate Directors Office. They will perform all administrative functions within the service i.e., administration, human resources management, contracting, budget, finance and program analysis, office support services, document control, logistics, and a variety of related administrative matters in support of the medical facility. Welcome to VA Long Beach Tibor Rubin - History WMC Total Rewards - Power Apps

Duties

Duties include but are not limited to the following: Monitor and track obligations and/or expenditures for base/mission support functions. Budget formulation, justification, execution, financial management and financial reporting. Make recommendations on obligations for salaries, travel, equipment, supplies, etc. Serve as control point official with authority to obligate and verify fund expenditures (2237s and 1358s). Identify potential resource needs, facilitate acquisition of additional resources and establish criteria to evaluate effectiveness of additional resources. Coordinate all areas of supply administration i.e., expendable supplies, new and replacement equipment, requisitions, repairs, disposal, etc. Initiate and coordinate requests for repairs of equipment, telephone installations or relocations, computers, printers, etc. Ensure the maintenance of the service's equipment inventory list. Ensure the monitoring of the environment of care of the service's clinical and administrative space. Formulate plans for proper space utilization. Prepare and/or review requests for construction justifications, remodeling and alterations. May serve as a secondary ADP coordinator for the service and ensure compliance with least privilege requirements. Provide planning and oversight for a variety of special and/or continuing programs i.e., the Savings Bonds, Combined Federal Campaigns, Freedom of Information Act and/or the Privacy Act. Plan, develop, and execute assigned clinical service administrative management program needs. Oversee a variety of functions i.e., incoming/outgoing correspondence, records management, publications/forms management, administrative standard operating procedures, administrative internal controls and/or organizational files management. Maintain comprehensive database(s) to provide information and prepare reports. Conduct studies, surveys, and interviews to gather information necessary to formulate policies, procedures and/or strategies. Explore solutions to problems and recommends action based on the results of studies. Collect, analyze, interpret, advise on, and present data and/or information for leadership decision-making. Participate in strategic planning for the development and implementation of both long and/or short-range policies and/or plans for the service. Improve and/or maintain performance measures and/or monitors such as access and patient satisfaction. Serve as Action Officer between the Human Resource Management Office and the organization pertaining to all aspects of personnel management, reorganization/realignment, organization structuring, position management and/or manpower utilization. Assist management in preparing position descriptions implementing new classification standards and/or explaining position classification to employees. Serve in the capacity of Contracting Officer Representative (COR). Monitor and approve billing for services contracted to outside vendors and/or providers. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday - Friday, 7:30am to 4:00pm Compressed/Flexible: Not Authorized Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD13493A Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/27/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-9. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: GS-11: Specialized Experience: In addition to meeting time in grade requirements, you must have one year of specialized experience equivalent to at least the next lower grade GS-9 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Performing administrative functions within the assigned clinical organization e.g., administration, human resources management, budget and/or finance, management and/or program analysis, office support services, document control, logistics, a variety of related administrative matters in support of a medical facility and advising management OR Education: Completed a Ph.D. or equivalent doctoral degree, or 3 full years of progressively higher-level graduate education leading to such a degree, or an LL.M. if related that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation. OR Combination Experience/Education: Combination of successfully completed education and specialized experience directly related to the work of the position as outlined above that meets the requirements of the position. Only education in excess of a master's or equivalent graduate education may be used to qualify applicants for the GS-11 level. NOTE: If using education combined with specialized experience to qualify, a copy of your transcript is required. GS-12: Specialized Experience: In addition to meeting time in grade requirements, you must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Performing administrative functions within the assigned clinical organization e.g., administration, human resources management, budget and/or finance, management and/or program analysis, office support services, document control, logistics, a variety of related administrative matters in support of a medical facility and advising management. You will be rated on the following Competencies for this position: Attention to DetailCustomer Service (Clerical/Technical)Information ManagementOrganizational Stewardship Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Work is primarily sedentary, although some slight physical effort may be required. Manual dexterity is required in operation of a calculator and/or other office machines. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at the GS-12 grade level.

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Long Beach VA Medical Center 5901 East Seventh Street Long Beach, CA 90822 US
• Name: Jeremy Trader
• Phone: 816-861-4700 X51109
• Email: [email protected]