The Michael E DeBakey VA Medical Center (MEDVAMC) is seeking a Medical Records Technician (Cancer Registrar) Coordinator. This position will be located in Houston, TX.

Duties

Performs the regular duties of a CTR by completing abstracts, case finding and follow ups to meet the goal of the Cancer Registry Program. Trains registrars to collect, summarize and code detailed demographic and clinical information. Performs second level quality review of registry abstracted cases and reviews lifetime follow-up on patients including cancer status and vital status. Prepares routine and special statistical reports, narratives and graphic representations requiring use of registry data. Assists with the development and implementation of our procedures to process, document, store and retrieve medical record information conforming to Federal, State and local statutes. Distributes a random sampling of annual analytic case load for physician review to ensure quality registry data. Evaluates the needs and goals of our Multidisciplinary Tumor Board conferences and collects the data needed to audit the clinical outcomes of patients presented at each conference. Responsible for the coordination and hosting of weekly in-house & Virtual Tumor Board Conferences. Duties include: setting up the meeting room, organizing necessary technology requirements, notifying key participants, obtaining relevant patient information for discussion, and submitting minimum data requirements, ensures that documentation meets the requirements and standards set forth by ACoS and/or facility standards. Prepares CME accreditation paperwork, submits applications, and maintains CME records. Supports the Cancer Program by being a subject-matter-experts on ACoS and/or facility standards pertaining to setting and monitoring goals, presenting statistical and written reports to identify resource needs and process improvement opportunities, and participating in strategic planning. Work Schedule: Monday- Friday; 8:00 am - 4:30 pm Telework: Available Virtual: This is not a virtual position. Functional Statement #: 580-01398-F Relocation/Recruitment Incentives: Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

Basic Requirements: United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy. Experience and Education (1) Experience. One year of experience that indicates knowledge of medical terminology and general understanding of the health record. Six months of the required one year of experience must have provided the knowledge, skills, and abilities (KSAs) needed to perform MRT work. OR (2) Education. Two years above high school with a minimum of 12 semester hours directly related to MRT work (e.g., courses in medical terminology, anatomy and physiology, and introduction to health records). OR (3) Experience/Education Combination. Equivalent combinations of experience and education are qualifying. The following educational/training substitutions are appropriate for combining education and experience: (a) Six months of experience that indicates knowledge of medical terminology and general understanding of the health record and one year above high school with a minimum of six semester hours of health information technology courses. (b) Successful completion of a course for medical technicians, hospital corpsmen, medical service specialists, or hospital training obtained in a training program given by the Armed Forces or the U.S. Maritime Service under close medical and professional supervision. Training may be substituted on a month-for-month basis for up to six months of experience, provided the training program included courses in anatomy, physiology, and medical record techniques and procedures. The position requires six additional months of experience that indicates knowledge of medical terminology and general understanding of the health record. English Language Proficiency. MRT (Cancer Registrar) candidates must be proficient in spoken and written English to be appointed as authorized by 38 U.S.C. § 7403(f). May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria). Grade Determinations: In addition to the basic requirements for employment, the following criteria must be met when determining the grade of candidates. Lead MRT (Cancer Registrar), GS-9 Experience. One year of experience equivalent to the next lower grade level. Demonstrated Knowledge, Skills, and Abilities. In addition to the experience above, the candidate must demonstrate [all of] the following KSAs: (a) Knowledge and understanding of ACoS and/or facility requirements for administering, monitoring, and reporting compliance of the cancer program to the governing bodies. (b) Ability to interpret data to set, evaluate, and adjust the cancer program and/or facility goals and objectives. (c) Ability to inform cancer registry staff on the technical components of the cancer database, coordinate workflow and monitor data for accuracy and quality measures. (d) Ability to multitask. (f) Ability to communicate with diverse disciplines regarding the facility requirements of the cancer program. (g) Ability to analyze and interpret data for use in facility strategic planning. (h) Ability to develop cancer program/cancer registry policies and procedures to ensure patient-centered care for cancer patients in accordance with government wide, agency, and facility requirements. References: VA Handbook 5005/128, Part II Appendix G35. Preferred Experience: Certified Cancer Registrar Knowledge of chronic disease registration/data basing and specific cancer registration. Advance knowledge of medical terminology, staging of cancer, and requirements of external approving organizations. Knowledge of design, conduct, and interpretation of case ascertainment, re-abstracting, and quality assurance studies. Knowledge of cancer committee processes and procedures in order to improve patient care and to verify compliance. Ability to serve as subject matter expert on cancer program issues for the medical center and Veterans Integrated Service Network (VISN). Ability to manage priorities and coordinate work in order to complete duties in an accurate and timely fashion. The full performance level of this vacancy is 9. Physical Requirements: Physical aspects associated with work required of this assignment are typical for the occupation, see Duties section for essential job duties of the position. May require standing, lifting, carrying, sitting, stooping, bending, pulling, and pushing. May be required to wear personal protective equipment and undergo annual TB screening or testing as conditions of employment.

Education

IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Michael E DeBakey VA Medical Center 2002 Holcombe Boulevard Houston, TX 77030 US
• Name: Lakayal Givens
• Phone: 3187092538
• Email: [email protected]