This position serves as the Government Information Specialist for the Privacy, Freedom of Information Act (FOIA) and Records Management Programs at the North Florida/South Georgia Veterans Health System (NF/SGVHS). The incumbent assists in overseeing ongoing activities related to the development, implementation, maintenance of, and adherence to the organization's policies and procedures covering the privacy of, and access to, patient health information.

Duties

The Government Information Specialist assists in overseeing ongoing activities related to the development, implementation, maintenance of, and adherence to the organization's policies and procedures covering the privacy of, and access to, patient health information. Duties include but are not limited to: Process complaints, investigate allegations, complaints, incidents, and data breaches and recommend appropriate remediation. Processes complaints and investigates allegations of illegal or improper activities related to the handling or release of privacy protected information. Enter all privacy complaints, incidents, and privacy breaches into Privacy and Security Event Tracking System (PSETS). Prepare responses to inquiries from various facility, local, state, and federal sources. Review Freedom of Information Act (FOIA) requests and enter requests into FOIA Express. Ensure management and staff follow the Privacy Act and FOIA legislation, Executive Orders, Federal and agency policies and procedures. Assists with the monitoring of staff compliance with program requirements. Assists with the auditing of Release of Information for compliance with disclosures. Utilizes oral and written communications skills in order to explain Privacy/FOIA requirements and procedures to management and staff. Works closely with the Privacy Officer and Organizational Leadership to manage a compliant facility privacy program. Participate and develop facility specific, privacy/FOIA training materials and provide training to staff as required. Participates as Privacy/FOIA representative on committees, teams, and work groups with information security and privacy-related functions and responsibilities. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday - Friday 8:00am to 4:30pm Telework: ADHOC telework may be be approved at the discretion of the supervisor Virtual: This is not a virtual position Position Description/PD#: Government Information Specialist/PD051850 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not Required Physical Requirements: There are no unusual physical demands. The work is primarily performed while sitting although some work may require periods of standing, walking, bending, lifting and carrying of items such as record boxes and bulky files.

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/27/2023. GS-07 Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. GS-09 Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: GS-07 Specialized Experience: Do you possess at least one (1) full year of specialized experience, which equips you with the particular knowledge, skills, and abilities to perform successfully the duties of the Government Information Specialist, GS-07 position, and that is typically in or related to the work of the position to be filled. To be creditable, this specialized experience must have been equivalent to the GS-05 level in Federal service to qualify at the GS-07.Examples of specialized experience include: Prepare required and requested reports and information for submission. Review Freedom of Information Act (FOIA) requests and enter requests into FOIA Express. Assists with the auditing of Release of Information for compliance with disclosures. Prepare responses to inquiries from various facility, local, state, and federal sources. Assist in the development and monitoring of facility-specific privacy training materials, as needed, and provide training support to facility programs and staff as required. Works closely with the Privacy Officer and Organizational Leadership to manage a compliant facility privacy program. Participates on committees, teams, and work groups with information security and privacy-related functions and responsibilities. OR, GS-07: Substitution of Education for Experience (TRANSCRIPTS REQUIRED): Do you possess 1 full year of graduate level education or superior academic achievement. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. OR, GS-07: Combination of Education and Experience (TRANSCRIPTS REQUIRED): Do you possess Equivalent combinations of successfully completed graduate education and specialized experience directly related to the work of the Government Information Specialist position, which may be substituted to meet the experience requirements for GS-07 position. GS-09 Specialized Experience: Do you possess at least one (1) full year of specialized experience, which equips you with the particular knowledge, skills, and abilities to perform successfully the duties of the Government Information Specialist, GS-09 position, and that is typically in or related to the work of the position to be filled. To be creditable, this specialized experience must have been equivalent to the GS-07 level in Federal service to qualify at the GS-09.Examples of specialized experience include: Process complaints, investigate allegations, complaints, incidents, and data breaches and recommend appropriate remediation. Processes complaints and investigates allegations of illegal or improper activities related to the handling or release of privacy protected information. Assist in the development of facility Privacy policies and procedures in compliance with department and administration privacy policies. Ensure management and staff follow the Privacy Act and FOIA legislation, Executive Orders, Federal and agency policies and procedures. Assists with the monitoring of staff compliance with program requirements. Enter all privacy complaints, incidents, and privacy breaches into Privacy and Security Event Tracking System (PSETS). Utilizes oral and written communications skills to explain Privacy/FOIA requirements and procedures to management and staff. OR, GS-09: Substitution of Education for Experience (TRANSCRIPTS REQUIRED): Do you possess a master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. OR, GS-09: Combination of Education and Experience (TRANSCRIPTS REQUIRED): Do you possess Equivalent combinations of successfully completed over 1 year of graduate education and specialized experience directly related to the work of the Government Information Specialist position, which may be substituted to meet the experience requirements for GS-09 position. You will be rated on the following Competencies for this position: AccountabilityCustomer ServiceInformation ManagementTeamwork Note: IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Verbiage displayed on your resume or application must contain your own words. You may refer to the specialized experience located within the vacancy announcement, to assist with describing work experiences; however, resumes or applications received that copied verbatim from the announcement will be evaluated and may be reviewed as falsifying your experience or application. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Malcom Randall Department of Veterans Affairs Medical Center 1601 Southwest Archer Road Gainesville, FL 32608 US
• Name: Mary Guthrie
• Phone: 813-816-7155 X110408
• Email: [email protected]