THIS IS A NATIONAL GUARD TITLE 32 EXCEPTED SERVICE POSITION. This National Guard position is for a MANAGEMENT AND PROGRAM ASSISTANT (OA) TITLE 32 PERMANENT, Position Description Number D2407000 and is part of the NH 157th Maintenance Group, National Guard. This vacancy is to gather applications that may or may not result in a referral or selection.

Duties

The primary purpose of this position is to assist in managing the Group Customer Services Functions such as Training Management, Deployment Monitor, Resource Advisor, Security Management, Self-Assessment coordinator, Defense Travel System Administrator, Military Personnel Data system operator. As an Administrative Support Assistant in the office of the Group Commander, provides analytical support and administrative assistance to the Group Commander/Staff. Participates as part of an integrated support team within the organization to track, coordinate and assist with organizational assignments, budget, personnel actions, special emphasis programs and related requirements. Incumbent assists in developing, writing, coordinating, and approving production management policies, programs, operations, and initiatives. Incumbent performs a variety of technical and administrative duties of significant complexity in support of organizational operations, planning, programming, and policy. Assists in analyzing statistical and narrative data in order to improve efficiency of the administrative processes in the organization. Analyzes production and personnel action data, policies, SOP's, directives etc. Data consist of Enlisted Performance Reports / Officer Performance Reports, Metrics, Unit Manning Document, hiring, personnel actions, limited duty, data calls, etc. Employee must be able to protect sensitive information and communicate these issues with only appropriate personnel. Independently or as a member of a team will conduct special projects throughout the organization using established methods of gathering and tracking data, doing flow chart analysis, trend analysis identifying and resolving issues.. The studies involve processes and procedures that are primarily of a factual or procedural nature. Provides assistance with management analyst functions and in the oversight of administrative and personnel management programs. Performs a wide variety of support to include policy, directive and manual revisions, updates, tracking and issuances. Supports professional staff and integrated support team in gathering and tracking data, coordinating system access, establishing easily accessible electronic files and databases, coordinating work on special projects, composing correspondence, and assisting in preparation of reports and briefings. Assists in the preparation of program management documents. Coordinates actions, clarifies responsibilities and timelines for completion. Consolidates data as necessary and reviews to ensure accomplishment of objectives, timeliness, and acceptability. Provides advice and guidance for improvements and anticipates areas of concern. Incumbent ensures that priority actions are properly staffed and executed throughout the organization. Establishes controls and suspense dates and follows up to ensure that required actions and responses are completed within deadlines. Documents proceedings and furnishes supplementary guidance/information as requested. Assesses the need for and coordinates acquisition of resources, personnel, services, supplies, equipment, facilities maintenance, etc., needed for effective operation of the organization. Coordinates with staff and follows through to ensure timely delivery of necessary support. Receives and reviews all correspondence for the Group Commander. Prepares replies when material does not require direct attention of management subject matter experts. Composes correspondence and routes matters requiring action by other areas within the Group and follows up to ensure that actions are completed within established deadlines. Screens all correspondence for clarity and appropriate coordination. Returns correspondence to originator for corrections or re-composition. Establishes and maintains Commander schedules, operating files, time reporting, leave, system access and records. Answers telephone inquiries or refers to appropriate staff. Uses judgment to answer recurring questions to resolve issues. Distributes communications, recording the receipt, suspense, and completion dates as appropriate. Monitors status of forms and expendable supplies. Coordinates all travel arrangements and performs all transactions in the Defense Travel System for senior personnel. Arranges conferences and/or meetings to be held locally. Prepares agendas, develops a list of participants, and notifies attendees. Supports staff in organizing, managing forums from action officer working group meetings to large conferences and forums. Composes meeting announcements, records and disseminates meeting notes or generates after action reports. Compiles and publishes resulting action items and tracks action items to completion and ensures other commitments resulting from meetings are acted upon. Purchases supplies and initiates purchase requests for the Group. Serves as Government Purchase Card holder for the supply purchases.

Requirements

• NATIONAL GUARD MEMBERSHIP IS REQUIRED. If you are not sure you are eligible for military membership, please contact a National Guard recruiter prior to applying for this position.
• This is an excepted service position that requires membership in a compatible military assignment in the employing state's National Guard, required prior to the effective date of placement.
• Selectee will be required to wear the military uniform.
• Acceptance of an excepted service position constitutes concurrence with these requirements as a condition of employment.
• Applicants who are not currently a member of the National Guard must be eligible for immediate membership and employment in the National Guard in the military grade listed in this announcement.
• Males born after 31 December 1959 must be registered for Selective Service.
• Federal employment suitability as determined by a background investigation.
• May be required to successfully complete a probationary period.
• Participation in direct deposit is mandatory.

Qualifications

Compatible military grade and assignment required prior to the effective date of placement. This is a Title 32 excepted service position that requires membership in a compatible military assignment in the employing state's National Guard. Applicants who are not currently a member of the National Guard must be eligible for immediate membership in the military grade/rank listed in the announcement. If you are not sure you are eligible for military membership, please contact a National Guard recruiter PRIOR to applying for this position. Military Grades: E2 to E5 Selectee(s) must be within the military grade(s) listed in this job announcement prior to the effective date of placement into the technician position. Applicant(s) (Enlisted) who are over grade must clearly state, in their resumes, their intentions to willingly take a reduction in grade. Compatible Military Assignments: 3F051 GENERAL EXPERIENCE: Must have experience, education, or training involving administrative or clerical experience (i.e., applying guidelines, rules and regulations to assignments, composing correspondence, researching and compiling information and data, and records administration). Experience using computer and automation systems. involving basic data gathering methods (i.e., standard interviewing or surveying techniques to collect various types of factual information and performing under general instructions). Reviewing and/or modifying forms to determine if they are essential, can be simplified, consolidated with existing forms, or standardized for wider use. Experience working with internal controls pertaining to administrative functions. Knowledge of the organization and its mission sufficient to collect, organize and interpret information to include statistical material. Experience working with regulations and administrative procedures involved in assessing and assuring compliance. SPECIALIZED EXPERIENCE: Must have 12 months of specialized experience, education, or training of progressibely responsible clerical, office, or other work that indicates the ability to acquire the knowledge and skill needed to perform the duties of the position. Experience performing clerical and technical work in support of such management analysis functions as work measurements; records, paperwork, documentation or information management; workflow, time and motion studies; development of organizational and workflow charts; observe equipment and work process. Experience evaluating and determining regulatory compliance. Experience using guidelines, methods, precedents, and techniques applicable to the specific programs or phases relative to the position. Experience conducting studies, preparing reports, and making changes to eliminate ineffective operations. It is not necessary for applicants to possess the MOS/AFSC listed as compatible to the position in order to apply, however applicant must meet the qualifications for the position. It is applicant's responsibility to acquire a compatible MOS/AFSC within 1 year of appointment. Coordinate with your unit's training representative to determine whether or not you can qualify for a specific MOS/AFSC and/or receive training within the 1 year timeframe before accepting the position.

Contacts

• Address NH 157th Maintenance Group 157th MXG Pease ANGB, NH 03803-0157 US
• Name: Doreen Sears
• Phone: (603) 225-1376
• Email: [email protected]