Who May Apply: Current, permanent DFAS employees in the competitive service, eligible DoD PPP Military Spouse preference applicants and current DFAS VRA employees.

Duties

Serve as the primary Executive Secretary performing administrative and clerical duties in support of the work of a Defense Finance Accounting Services Senior Executive and other management staff. Prepare, review, and edit a wide variety of correspondence, reports, and other documents ensuring they are in the proper format, grammatically correct, meet requirements, and meet the executive's philosophy and views before dissemination. Strategically manage the executive's calendar, and schedule appointments and meetings based on personal knowledge of workload and current issues without prior approval. Receive high-level visitors and phone calls, determine nature of request, and refer only those contacts needing staff attention. Route calls and visitors based upon knowledge of programs and operations. Read and process incoming correspondence and material, identifying which items need to be brought to the attention of the executive, referred to appropriate staff, rerouted to other organizations, or handled personally. Coordinate the executive's schedule with assistants to other agency senior executives. Manage travel schedules to ensure mission is met. Make travel arrangements in DTS, anticipating potential changes; have contingency plans in place, if needed. Prepare the executive for travel to include preparing itineraries and other required materials.

Requirements

• Must be a U.S Citizen or National
• Registered for Selective Service (males born after 12-31-1959)
• Suitable for Federal employment
• Time after Competitive Appointment: Candidates must have served 3 months after latest competitive appointment in the Federal service.
• This national security position, which may require access to classified information, requires a favorable suitability review and security clearance as a condition of employment. Failure to maintain security eligibility may result in termination.
• Time in Grade Requirement - see the Qualifications field below for more details.
• A minimum typing proficiency of 40 WPM is required.

Qualifications

Human Resources will determine your qualifications for each grade level based on your interest and the additional following criteria. Resumes for federal government positions need more detailed work descriptions and accomplishments than a typical private sector resume. Please be sure to clearly describe this in your resume. Combinations of education and experience may also be sufficient. One year of specialized experience equivalent in level of difficulty and responsibility to that of the next lower grade (GS-07) within the federal service, which demonstrates the ability to perform the duties of the position, is required. Specialized Experience Is Defined As: Applying knowledge of the rules, procedures, operations, organization, and functions of an organization sufficient to perform office support duties; providing guidance on administrative procedures; applying administrative practices and procedures for managing correspondence and maintaining files; and scheduling conferences/meetings to include making necessary travel arrangements. Time-in-Grade: Current or former federal employees who have held a GS position in the preceding 52 weeks, must meet the time in grade requirement. To be considered for the GS-8, applicants must have served 52 weeks as a GS-7 or higher in the Federal service. A minimum typing proficiency of 40 WPM is required. Paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual, community, student, social) is qualifying. Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates to paid employment. You will receive credit for all qualifying experience.

Education

GS-08 Substitution of Education for Experience:

• Eighteen months of graduate level education may be substituted to meet the specialized experience required when it is directly related to the work of the position being filled. Equivalent combinations of successfully completed graduate level education and experience may be used to meet total experience requirements. If you are using education to substitute for the specialized experience, you must submit transcripts at the time you apply. To be creditable, education must have been obtained in an accredited college or university recognized by the U.S. Department of Education (http://www2.ed.gov/admins/finaid/accred/index.html).

Contacts

• Address DFAS - ENTERPRISE MANAGEMENT SERVICES 8899 E. 56th Street Indianapolis, IN 46249 US
• Name: HR Customer Care Center
• Phone: (317) 212-0454
• Email: [email protected]