About the Position: Serves as the Administrative Officer in the Executive Office with responsibility for assisting management on administrative operations, civilian personnel management, and special studies. PLEASE NOTE: If you are not a current or former federal civilian status employee or a veteran this is also open to All US Citizens at grade 09 at CERE236945400751D and at grade 07 at CERE236945406405ACWA. Management may select from either grade announced.

Duties

Maintains and safeguards the Deputy Commander’s sensitive correspondence and related documents concerning subordinate personnel matters, i.e., pending investigations, effectiveness reports, request for assistance, and Labor/Management activities. Receives all incoming mail, independently determines appropriate distribution within the Command Group, refers to appropriate personnel within the District, or handles personally. Receives and screens telephone calls and visitors, such as high-ranking military and civilian personnel; Federal, State and local officials; congressional members and their staff; and CEOs of major corporations. Independently arranges all travel arrangements by obtaining and confirming airline reservations which includes procurement of airline tickets. Provides comprehensive administrative support often of a highly sensitive and diverse nature requiring a great deal of discretion, individual initiative, trust, and confidence. Coordinates closely with the Commander's Executive Assistant to establish, improve, and provide continuity of Executive Office operations and promotion of administrative processes in the preparation and flow of correspondence and staff actions. Responsible for procurement of goods, supplies, training, and services. Orders supplies and prepares PR and C obligations for purchases for a wide variety of retail, commercial, and technical items by varied open market purchase methods. Coordinates all personnel matters for military officers, as well as foreign officers. Primary point of contact for military members providing administrative support regarding training, medical, family support issues, and liaison support. Reviews District policies and procedures and assures that appropriate internal control systems are maintained in compliance with internal control standards and higher headquarters’ guidance. Coordinates personnel actions with the Division staff and provides liaison with the Civilian Personnel Advisory Center to resolve related issues and problems.

Requirements

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.

Qualifications

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. Current Department of Army Civilian EmployeesCurrent Department of Defense (DOD) Civilian Employee (non-Army)Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel WorkforceExecutive Order (E.O.) 12721Interagency Career Transition Assistance PlanLand Management Workforce Flexibility ActMilitary Spouses, under Executive Order (E.O.) 13473Non-Appropriated Fund Instrumentality (NAFI)Non-Department of Defense (DoD) TransferOffice of Personnel Management (OPM) Interchange Agreement EligiblePriority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician EligiblePriority Placement Program, DoD Military Spouse Preference (MSP) EligiblePriority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability RetirementPriority Placement Program, DoD Retained Grade Preference EligibleReinstatementVeterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the education or specialized experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. For the GS-07: One year of specialized experience which includes compiling and maintaining information and statistical data to prepare various recurring reports on operational and administrative matters; coordinating travel arrangements utilizing the appropriate fundamentals and resolving travel discrepancies. This definition of specialized experience is typical of work performed at the second lower grade/level position in the federal service (GS-05). OR Completion of 1 full academic year of graduate-level education in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as: Business Administration, Business Management, or other related field of study. OR Superior Academic Achievement: Successful completion of all the requirements for a bachelor's degree with Superior Academic Achievement. In order to be creditable under this provision, Superior Academic Achievement must have been gained in a curriculum that is qualifying for the position to be filled, such as that identified in Education above. Superior Academic Achievement is based on:(1) Class Standing - Applicants must be in the upper third of the graduating class in the college, university, or major subdivision, such as the College of Liberal Arts or the School of Business Administration, based on completed courses; OR(2) Grade-Point Average (G.P.A.) - Applicants must have a grade-point average of either (a) 3.0 or higher out of a possible 4.0 ("B" or better) as recorded on your official transcript, or as computed based on 4 years of education, or as computed based on courses completed during the final 2 years of the curriculum; or (b) 3.5 or higher out of a possible 4.0 ("B+" or better) based on the average of the required courses completed in the major field or the required courses in the major field completed during the final 2 years of the curriculum; OR Honor Society Membership - Applicants may be considered eligible based on membership in one of the approved national scholastic honor societies listed by the Association of College Honor Societies (https://www.achsnatl.org/).ORCombination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) by 18. Add the two percentages. For the GS-09: One year of specialized experience which includes applying advanced analytical and evaluative skills to perform qualitative and quantitative assessments of work processes, budget data, personnel utilization; developing program plans and work methods; utilizing automated tools related to human resource requests, financial management; and scheduling and arranging federal travel and training requirements. This definition of specialized experience is typical of work performed at the second lower grade/level position in the federal service (GS-07). OR Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as: Business Administration, Business Management, or other related field of study. OR Combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the first year (total graduate semester hours minus 18) by 18. Add the two percentages. You will be evaluated on the basis of your level of competency in the following areas: Administration and ManagementCommunicationsPersonnel and Human ResourcesTechnical Competence Time in Grade Requirement for GS-07: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the second lower grade or equivalent (GS-05). Time in Grade Requirement for GS-09: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the second lower grade or equivalent (GS-07).

Education

NOTE: Some positions depending on the series and grade level allow applicants to substitute education for specialized experience requirements, for this position applies at both grade levels being announced.

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html

Contacts

• Address RE-W07202 US ARMY ENGINEER DISTRICT-LOUISVILLE DO NOT MAIL Louisville, KY 40202 US
• Name: Army Applicant Help Desk