This position is located in the Regional NAF Support Office, Broadway Complex. The incumbent is responsible for the employee payroll and maintaining payroll records for approximately 3,717 NAF employees assigned within the Navy Region Southwest.

Duties

The incumbent is responsible for processing NAF payroll within the Region and assisting field locations with payroll issues if necessary. Tasks will include the validation and exporting timekeeping data from the Kronos timekeeping system into the Payroll Processing system (PCPW), for transmission to ADP. Assist as liaison with third party payroll contractor (ADP) to resolve issues or problems encountered by the field or headquarters with all aspects of payroll, including federal, state and local taxes, benefits and other voluntary deductions. The incumbent ensures employees' timesheets for sick and annual leave are properly recorded bi-weekly by their supervisors or Kronos timekeepers in the system in accordance with established procedures and reviewed for accuracy. If a discrepancy is discovered, contact the person responsible for the document in error and coordinate the correction. The incumbent upload Kronos data received from HR Office and transmits reports to ADP. Ensure reports are reconciled and balanced before transmission and must be signed and approved by the Manager. Receive, load, print and file after transmission all ADP reports which includes the following: Employee Cumulative Data Files, Pay Details, Management Data, and Management Reports. Responsible for the timely submission of employees' payroll deductions, child support, garnishments, Union members' dues, and Combined Federal Campaign contributions to various financial institutions. Compute/process awards as necessary and annual leave payoffs for terminated employees. Resolve employee payroll discrepancies with Human Resources. Compute and process Taxable and Non-Taxable move reimbursement payments. Coordinate with Human Resources and Travel personnel prior to paying an employee's final check to ensure no outstanding debts are due. Responsible for posting Employees' Tips and Gratuities received from the installations. Prepare Tip allocation Reports at the end of the calendar year ready for submission to IRS. The incumbent is responsible for distribution of W-2s received from ADP. Establish check off or 'to-do' list that includes all routine processes and reports performed weekly, bi-weekly or on a monthly basis. Ensure all are completed on a timely basis or rescheduled with the payroll supervisor. Reconcile general ledger accounts related to payroll (federal, state, and local tax accounts, miscellaneous deductions, annual leave accrual, comp, time payable, wages payable, etc.). Follow up on outstanding items and make necessary adjusting entries when required. Incumbent is also the Region "I-Pay" Administrator assisting employees with re-set passwords. Perform other duties as assigned.

Requirements

• Must meet Federal Employment suitability requirements and successful completion of background investigation. Background Investigations are conducted using fingerprint identification and completion of background inquiry forms.
• Must successfully pass the E-Verify employment verification check. Any discrepancies must be resolved as a condition of employment.

Qualifications

A bachelor's degree from an accredited university in Business or related field is desired. However, a minimum of three years payroll processing experience may be substituted for a degree. Human Resources or Payroll certification is a plus. Experience with SAP accounting and ADP payroll is highly desirable. Extensive experience with automated accounting systems, personal computers and a high degree of spreadsheet applications is a must. Work with various data files and import/export data to and from various systems using local and Internet files. Word processing application experience necessary to prepare written reports. Knowledge of accounting techniques and procedures sufficient to understand account relationships within an extensive account structure of an automated system covering operations at a large number of organizational units and programs generating a wide variety of transactions. Knowledge of all areas of payroll processing and the various techniques and procedures necessary to properly pay employees on a timely basis and maintain adequate controls. Knowledge of Non-Appropriated Fund regulations, procedures and policies is a plus. Knowledge of automated payroll system(s), pay/deduction codes, general ledger account code structure(s), and payroll/personnel procedures to be able to recommend changes or improvements. Effective communication both orally and written, to peers and all level of management is highly desirable.

Education

This job does not have an education qualification requirement.

Contacts

• Address NAVBASE San Diego 750 Pacific Coast Highway San Diego, CA 92132-0058 US
• Name: Nathaly Dhayer
• Email: [email protected]