You will serve as the Department Executive Assistant in the Contracts Department (Code 02B) of the Naval Surface Warfare Center Dahlgren Division. This position is part of the Warfare Centers Personnel Demonstration Project. The NG-4 pay band encompasses positions equivalent to GS-9 and GS-10.

Duties

You will provide operational assistance and guidance to Code 02 managers (i.e., Department Head, Deputy Department Head, Division Heads and Branch Heads) and employees on various office administration processes and policies. You will fully participate as a member of the Department's management team. You will perform duties of a highly confidential nature in the "privileged communications" category, being the recipient of such communications for and from the Department staff, including documentation involving sensitive personnel matters. You will, in the absence of the Department Head, ensure that requests for action or information, which would normally receive the Department Head's attention, are made known to responsible staff personnel who can satisfy the request. You will receive telephone calls, visitors and e-mail inquiries, providing basic information and referring contacts to the appropriate functional areas within the Department. You will maintain calendars, schedule meetings, schedule travel and track action items for the senior managers of the Department. You will prepare and review correspondence, ensuring proper grammar, spelling, punctuation and compliance with Navy correspondence procedures. You will prepare minutes for meetings and manage office supplies for the Department. You will coordinate requirements with other functional areas (e.g., telephones, property passes, IT support and maintenance services). You will use various automated tools and create spreadsheets and databases to support effective office management. You will establish and maintain Department filing systems and manage the key inventory for the Department. You will serve as the Department Records Management Liaison (RLO) and support the Department in all records management requirements and tasks. You will serve as the Department Training Coordinator, informing employees of training opportunities, working with managers to determine priorities, registering employees and serving as the liaison with the Training Office.

Requirements

• Must be a US Citizen.
• Must be determined suitable for federal employment.
• Must participate in the direct deposit pay program.
• New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov
• Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
• Males born after 12-31-59 must be registered for Selective Service.
• You will be required to obtain and maintain an interim and/or final Secret security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.

Qualifications

Your resume must demonstrate at least one year of specialized experience at or equivalent to the NG-3 pay band (GS-7 and GS-8 equivalency) in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: Managing or coordinating the clerical, administrative, or technical support functions for a program, office, or organization. Additional qualification information can be found from the following Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

Education

In lieu of specialized experience, you may qualify with the following education or combination of both education and experience:

• A master's or equivalent graduate degree in a field of study directly related to the position; OR
• Two full years of progressively higher level graduate education leading to a master's or equivalent graduate degree in a field of study directly related to the position; OR
• An LL.B. or J.D., if related to the position being filled; OR
• A combination of experience and graduate education as described above that equates to one year of experience.

A transcript must be submitted with your application if qualifying using education. See Required Documents for additional information.

Contacts

• Address NAVSURFWARCENDLD 6149 Welsh Road Suite 203 Dahlgren, VA 22448 US
• Name: Department of Navy EIC
• Email: [email protected]