This position is located in the Department of Veterans Affairs (VA), Veterans Health Administration (VHA), Mid Atlantic Health Care Network (VISN 6), Central Virginia VA Healthcare System (CVHCS), Richmond, Virginia, in the Environmental Management Service (EMS). This position provides a wide variety of administrative and technical duties in support of the Chief, Assistant Chiefs of the Service, Supervisors, and Subordinate Staff of EMS.

Duties

Duties include, but may not be limited to the following: Maintains the appointment calendar for the Chief and Assistant Chiefs, schedules appointments, coordinates meetings, and/or arranges conferences; schedules conference rooms for staff meetings; remind supervisor/staff member of the subject matter prior to meetings; and makes administrative arrangements as required Manages correspondence to the service which includes coordinating responses on behalf of its Chief and finalizes and generates correspondence as needed Prepares high-level memoranda, letters and other documents, routes for approval, and tracks to completion for the leadership team Notifies the service Chief and responsible parties of impending suspense dates Maintains tracking of competency folder, proficiencies, appraisals, and awards, etc., and routes through appropriate channels for timely submission Answers telephone calls and routes messages as appropriate Prints, copies, faxes, orders supplies, initiates work orders, and manages key requests and SharePoint requests Manages purchase card to include reconciling purchase cards, maintaining purchase card documentation for required timeframe, resolving disputes of unknown or incorrect charges, providing approving officials with all pertinent purchase card documents for approval by the same, and inputting orders into the purchase card menu timely Performs other duties as assigned. Serves as timekeeper for the service and maintains service record cards of all employees Serves as the PIV Sponsor for the service and keeps the service's directory of all employees up-to-date. Screens employee's leave usage and notify supervisors when limits are exceeded. Work Schedule: 7:00am - 4:30pm Monday - Friday Telework: Eligible Virtual: This is not a virtual position. Position Description/PD#: Secretary (OA)/PD014390 Financial Disclosure Report: Not required

Requirements

Qualifications

Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met. Basic Requirements: United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy. (1) Experience. Six months experience of clerical, office, [customer service], or other [administrative] work that indicates the ability to acquire the particular knowledge and skills needed to perform the duties of the position; OR, (2) Education. One year above high school; OR, (3) Experience/Education Combination. Equivalent combination of experience and education are qualifying for entry level for which both education and experience are acceptable. May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria). Grade Determinations: VA HANDBOOK 5005/117 PART II APPENDIX G45 Preferred Experience: One year of experience equivalent to the [GS-4] grade level References: VA HANDBOOK 5005/117 PART II APPENDIX G45Physical Requirements: See VA Directive and Handbook 5019.

Education

IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Central Virginia VA Health Care System 1201 Broad Rock Boulevard Richmond, VA 23249 US
• Name: Nassar Brisker
• Email: [email protected]