This position is located within a National Forest. The primary purpose of this position is responsible for providing administrative and clerical support for a variety of functions for the unit.

Duties

The primary purpose of this position is to assist with the management and coordination of the clerical and administrative functions and provide support services. These services are included but not limited to budget, personnel actions, awards, in-processing, evaluations, training, travel, procurement (VISA card holder), property management, records management, motor pool and clerical support. Plans and organizes all tasks to accomplish workload in a timely fashion. Maintains automated and physical records management and prepares older records for retention period. Maintains sufficient records to document all USDA and Forest Service compliance. Prepares a wide variety of forms for review and signature by Forest or District personnel and program managers. Prepares correspondence from electronic drafts documents and brief notes. Is responsible for proper spelling, grammar, format, and arrangement of materials. Follows through to ensure records are auditable. Utilizes a personal computer with various software packages to prepare reports, graphs, charts, interoffice mail, and etc., to complete tasks that have been automated. Instructs and assists employees in computerized personnel procedures. Provides expertise for procurement of goods, supplies and services. Purchases a variety of local supplies and services using a VISA credit card. Prepares documents to order goods, supplies and/or services for various units. Is responsible for selecting the correct and most cost efficient method and/or instrument to accomplish procurement action. Maintains a complete auditable trail for all transactions that expend Government funds. Assists with central filing system and maintenance of sufficient records to document all activities. Interprets regulations to determine needed records and advises others on required action. Assembles and evaluates data and information from a variety of sources to update and balance the unit’s budget, following unit needs and existing templates and workflow. Regularly updates the budget and checks for accuracy using available information, and brings errors and discrepancies to the attention of supervisor, making corrections as advised. Coordinates travel budget to assure adequate funding. Serves as Accountable Property Inventory Taker. Receives property, inspects for damage, and prepares appropriate documentation. Coordinates or performs inventories, investigates discrepancies, prepares any required correspondence, and maintains files and related documentation. Obtains releases from accountability for lost or stolen property. Arranges for the proper disposition of obsolete equipment or damaged property. Serves as Mail Clerk, which is the centralized point for the receipt, reading, routing, control, and dispatch of mail. Receives, reviews, sorts and makes distribution of Contract/Purchase orders received from various Government Installations. Maintains awareness of and communicates applicable laws, regulations, directives, and policies to unit personnel for administrative work relating to acquisitions, payroll, human resources, agreements, travel, facilities, safety, security. Disseminates administrative information to unit employees and serves as a liaison for administrative support that is provided by other units (e.g., national or regional service centers or regional office administration).

Requirements

• You must be a US Citizen or US National.
• Males born after 12-31-59 must be registered for Selective Service.
• Subject to satisfactory adjudication of background investigation and/or fingerprint check
• Direct Deposit Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit to a financial institution of your choosing.
• Must be 18 years of age
• Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-Verify

Qualifications

In order to qualify, you must meet the eligibility and qualifications requirements as defined below by the closing date of the announcement. For more information on the qualifications for this position, visit the Office of Personnel Management's General Schedule Qualification Standards. Your application and resume must clearly show that you possess the experience requirements. Transcripts must be provided for qualifications based on education. Provide course descriptions as necessary. GS-05: Applicants must have three years of progressively responsible general experience, 1 year of which was equivalent to at least the GS-4 level; OR successful completion of a full 4-year course of study in any field leading to a bachelor's degree; OR combinations of successfully completed post-high school education (in excess of the first 60 semester hours) and experience. The education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. Examples of General Experience includes: Dealing with others in person-to-person work situations, obtaining and providing a variety of services for an organization, or other work that demonstrated the ability to perform successfully the work of the position to be filled. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. To receive consideration for this position, you must provide updated required documents and meet all qualification requirements by the closing date of this announcement.

Contacts

• Address USDA Forest Service HRM Contact Center DO NOT MAIL IN APPLICATIONS, SEE INSTRUCTIONS IN THE ANNOUNCEMENT Albuquerque, NM 87109 US
• Name: HRM Contact Center
• Phone: 1-877-372-7248 X2
• Email: [email protected]