This position is located in the Department of Veterans Affairs (VA), Veterans Health Administration (VHA), Mid Atlantic Care Network (VISN 6), Charles George VA Medical Center (CGVAMC), Asheville, in the office of the Medical Center Director.

Duties

Duties include but not limited to: Maintain the strictest confidentiality of the Executive Office business and correspondence. Has regular access to printed and electronic files containing sensitive data, which must be protected under the provisions· of the Privacy Act and other applicable policies and regulations. Display a comprehensive knowledge of the Department of Veterans Affairs organizational structure with the ability to recognize officials by position, title and name. Applies knowledge in interpreting the significance and relevance to medical center issues and activities. Respond to inquiries and administrative problems brought to the Associate Director by members of the staff and officials of the agency's network office, state and local governments, other hospitals and organizations, as well as other federal agencies and congressional staff. Interact daily with patients and visitors by telephone, personal contact and through correspondence written to the attention of the Associate Medical Center Director or Medical Center Director. Receive all correspondence for the Associate Director, responding to mail not requiring the Associate Medical Center Director's attention and routing matters requiring action by administrative service chiefs and follows up to ensure that actions are completed. Provides guidance and assistance to facility secretarial staff in Interpreting and applying medical center policies relating to office administration and correspondence control. Screen all correspondence prepared for the Associate Medical Center Director and Director's signatures for clarity, completeness of reply, grammatical and procedural correctness. Returns inadequate submissions for retyping or re-composition. Work Schedule: Monday-Friday 8:00 am to 4:30pm Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Secretary (OA)/PD000260 Relocation/Recruitment Incentives: Not required Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/02/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-08 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Selective Placement Factor: Must be able to type at least 40 words per minute. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: knowledge of administrative principles, methods, practices and techniques, and skill in applying such knowledge. Ability to establish and maintain effective working relationships with a wide variety of individuals. Knowledge of the Associate Medical Center Director's responsibilities, priorities, commitments, policies, goals and objectives to perform assignments. Knowledge of VA travel regulations and restrictions to be followed in advising and instructing subordinate secretaries or other staff. Knowledge of grammar, spelling, punctuation, report and correspondence formats. Knowledge of rules and regulations with regards to training and TEMPO. Knowledge of timekeeping rules and regulations. NOTE: Evidence of specialized experience must be supported by detailed documentation of duties performed in positions held. You will be rated on the following Competencies for this position: AccountabilityCustomer Service (Clerical/Technical)FlexibilityIntegrity/HonestyInterpersonal SkillsManages and Organizes Information Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: he work is basically sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking, standing, bending, and carrying of light items like papers or books. No special physical demands are required to perform the work. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Charles George VA Medical Center 1100 Tunnel Road Asheville, NC 28805 US
• Name: Delores Harris
• Phone: 202-745-8000 X54288
• Email: [email protected]