This position is located in Human Resources Management Service at the El Paso VA Health Care System. This position provides human resources support work in the Strategic Business Unit (SBU) that entails determining the approach and methods needed to staff positions at a specific grade levels, process personnel actions, and ensures related staffing functions are completed in a timely fashion.

Duties

Major duties include: Conducts recruitment/examining activities for assigned positions (GS-7 & below and wage grade) to include developing competency criteria, job analysis, job announcements (JA), etc. Secures all required documentation i.e. proof of citizenship, transcripts etc. Sends notice of results to remaining applicants; and prepares files for announcement close out (i.e. copy of JA, lists of all applicants and their applications, list of eligible referred, evidence of CTAP & ICTAP clearance, etc.). Assists HR specialist with the onboarding of new employees to include arranging for physical examinations (based on the occupation), ensuring completion of all appropriate benefits forms, extending job offers, coordinating Entry -on -Duty and/or release dates from losing office, forwards pre-employment packets to new appointees, and coordinates with other related functional offices involve in on-boarding (i.e. pre-appointment security checks). Independently conducts orientation for new appointees as determined appropriate. Reviews completed documents for missing or conflicting applicant information, as required. Responsible for processing new employee's enrollments, administering the oath of office, and ensuring standards of conduct and government ethics orientation are completed and signed. Explains pay rates, pay periods, within grade increases, annual and sick leave accrual, etc. in order to familiarize employees new to the federal government with certain HR terminologies and practices. Coordinates with security counterparts regarding applications for Identification Cards, when required. Coordinates and process required clearance documents for employees leaving the agency or federal service. In addition, the incumbent will assist the HR Specialist with identifying proper documentation to ensure the electronic personnel file is current and up to date during the recruitment and onboarding process. Quality review team will review for accuracy. Responsible for any onboarding scanning requirements during initial employment process. Responds to applicant inquiries regarding procedures for completing applications, status of job announcements, hiring procedures, and competencies needed to fulfill a position's major duties and/or requirements, etc. Assists specialists by maintaining automated databases in order to track information and extract data used to generate documents, records, and reports. Reviews and prepares correspondence and provide a variety of information as appropriate. Uses word processing and/or other office automation equipment and various software programs to create, copy, edit, store, retrieve and print a variety of documents; produce correspondence, memoranda, directives, forms reports; create or maintain spreadsheets or databases, etc. Employee works from rough drafts, documents, written instructions or brief oral statements. Ensures accuracy and timeliness of information, spelling, grammar construction, punctuation and presence of necessary enclosures. Adheres to regulations or agency policy concerning access to printed and electronic files containing sensitive data which must be protected under the provisions of the Privacy Act of 1974 and other applicable laws, federal regulations, VA statues and policy and VHA policy. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday - Friday, 8:00am - 4:30pm Compressed/Flexible: Authorized. Telework: Ad-hoc telework only. Virtual: This is not a virtual position. Position Description/PD#: Human Resources Assistant (Recruitment & Placement)/PD99947S Relocation/Recruitment Incentives: Not Authorized. Permanent Change of Station (PCS): Not Authorized. PCS Appraised Value Offer (AVO): Not Authorized. Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/30/2023. GS-5 grade level: One year of specialized experience (equivalent to the GS-4 grade level in the federal service); experience that equipped the applicant with the particular knowledge, skills and abilities (KSA's) and other characteristics to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled, in the normal line of progression for the occupation in the organization. Specialized experience includes: Skill in applying a standardized body of HR rules, procedures, and operations concerning recruitment and placement sufficient to answer inquiries concerning merit promotion procedures, procedures for reinstatement or transfer to another Federal agency; perform timekeeping duties; onboard new employees; accomplish routine support tasks within the HR office; request HR records from the records center; maintain employee records; and use HR software programs to enter data, complete forms, and correct errors and omissions in HR documents, files and records. ~OR~ Applicants may substitute education for the experience required for the GS-5 level: To qualify based on education for this grade level you must have 4 years above high school (TRANSCRIPT REQUIRED). ~OR~ Applicants may also combine education and experience to qualify at the GS-5 level: Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and education beyond the first 60 semester hours (i.e., beyond the second year) to be creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience. (TRANSCRIPT REQUIRED) GS-6 grade level: One year of specialized experience (equivalent to the GS-5 grade level in the federal service); experience that equipped the applicant with the particular knowledge, skills and abilities (KSA's) and other characteristics to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled, in the normal line of progression for the occupation in the organization. Specialized experience includes: Respond to inquiries on vacancy announcements, including reasons for non-selection or not qualified; prepare draft announcements and assessments using USA Staffing; review applications to determine area of consideration eligibility and Veteran's Preference; determine whether employees meet time-in-grade requirements; perform timekeeping duties; complete all onboarding processes; identify whether a test needs to be administered; initiate HR actions; and, identify appropriate regulatory codes, nature of action, and the appropriate pay step to be entered on the HR action request; and coordinates required clearance documents for employees leaving the agency or Federal service. There is no educational substitution for the GS-6 level. GS-7 grade level: One year of specialized experience (equivalent to the GS-6 grade level in the federal service); experience that equipped the applicant with the particular knowledge, skills and abilities (KSA's) and other characteristics to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled, in the normal line of progression for the occupation in the organization. Specialized experience includes: Skill in applying an extensive body of HR rules, procedures, and operations sufficient to perform a wide variety of interrelated and/or non-standard HR support work such as instruct facility supervisors and managers on recruitment/selection requirements, processes, and procedures, submitting requests, screen applications to determine if applicants meet minimum qualifications; and apply accepted HR practices in order to place applicants in rank order on an inventory or register used to fill assigned positions; knowledge of payroll processing in order to facilitate new hire payroll document completion and successful handoff to payroll department; ability to assess pay related issues in HR Smart and coordinate appropriate resolution; coordinate actions, develop facts, and/or provide support in order to answer standard inquiries concerning merit promotional procedures; time-in-grade requirements; and, appropriate use of HR directives, policies or practices, nature of action codes, and generic position descriptions; etc. There is no educational substitution for the GS-7 level. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education at the GS-5 level.

Note: If your school has changed names, or is no longer in existence, you must provide this information in your application.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address VHA VISN 17 Human Resources 2301 E. LAMAR BLVD SUITE 650 ARLINGTON, TX 76006-7428 US
• Name: VISN 17 SSU USAS Group
• Email: [email protected]