The Employee is the Program Assistant for the Spinal Cord Injury (SCI) Service, Wade Park, Louis Stokes Cleveland VA Medical Center. The Employee will be assigned to the SCI Service and will be responsible for a variety of administrative and programmatic support functions to be handled in a manner to enhance the efficiency and flow of the SCI Service as a whole.

Duties

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** The employee provides advice, assistance and coordination in the implementation of outreach initiatives by SCI Service. Provides input to the implementation of outreach initiatives. Coordinates and provides administrative support to outreach activities. Coordinates outreach program efforts. Identifies potential outreach initiatives. Identifies barriers to recruitment and proposes action plans. Evaluates and reports on the efficiency of recruitment efforts. The employee determines the scheduling, frequency, location, and agenda of the SCI Outreach meetings. Records meeting minutes, as well as follows up and reports on action items. Identifies stakeholders to present at as well as attend meetings. Prepares and provides necessary documents for meeting facilitation. The employee identifies, analyzes, and makes good judgement on initiatives for both internal and external outreach. Outreach includes, but is not limited to, Cleveland VAMC Community Based Outpatient Clinics (CBOCs), Cleveland SCI Center. As primary timekeeper for the Service, maintains timecards for all employees under the SCI Chief's supervision, verifying time and attendance. Serves as Service's expert on Time and Leave Administration, providing information and guidance to all supervisors. Advises Chief and appropriate supervisor(s) on employee time and leave issues when corrective action is being contemplated. Also maintains attendance folders for each employee he/she keeps attendance for so that documentation can be provided to Fiscal/Payroll upon request. Work Schedule: Other-(7:30am - 4:00pm) Recruitment & Relocation Incentives: Not authorized Financial Disclosure Report: Not Required

Requirements

Qualifications

One (1) year of specialized experience equivalent to the next lower grade level (GS-6) in the Federal service that equipped the applicant with the knowledge, skills, and abilities to successfully perform the duties of the position, and that is typically in or related to the Program Assistant position to be filled. Specialized experience includes performing a wide variety of clerical and administrative support duties; maintaining records and databases, perform such tasks as assembling information to be used in reports or response to inquiries, to compose correspondence not requiring a technical knowledge drafting policies and memorandums; utilizing various Microsoft Office applications; communicating and working effectively with management team and a wide variety of individuals; and having the ability to gather, analyze and evaluate information. These assignments are performed at the full performance level. NOTE: Experience must be fully documented on your resume and must include job title; duties; month and year start/end dates AND hours worked per week. You will be rated on the following Competencies as part of the assessment questionnaire for this position: CommunicationsComputer SkillsQuality Management IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Physical Requirements: This work is mainly sedentary. It occasionally requires carrying of light objects such as files, books and papers; some walking, standing and bending. No special physical qualifications are required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Richard L Roudebush VA Medical Center 1481 West Tenth Street Indianapolis, IN 46202 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]