This position is located in the Patient Business Service within the Health Information Management & System's Medical Records File/Scanning Section at the VA Medical Center in Chillicothe, OH. The File Clerk - Scanning Specialist coordinates the scanning and importing of patient medical and administrative documents in a timely and accurate manner.

Duties

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** The major duties and responsibilities include but are not limited to: Performs duties related to the scanning and/or importing, indexing, quality control and destruction of health and administrative information; Scans various clinical and administrative documents; Ensures the scanned documents are associated to the correct patient and note; Notifies the supervisor when images are scanned into the wrong patient's record, are indexed incorrectly, or are corrupt; Scans non-medical documents which are requested by clinical providers as supporting evidence of their medical decision making; Maintains confidentiality of patient information, access to computer files and release of access codes; Follows appropriate procedures when destroying health information in paper or electronic format; Treats patients, co-workers and medical center personnel with courtesy and respect; Performs clerical duties, including the use of computerized records tracking, associated with the retention, maintenance, disposition and control of administrative and medical records; and Performs other related duties as assigned. Work Schedule: Monday through Friday, 8:00am to 4:30pm Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not Approved Financial Disclosure Report: Not Required

Requirements

Qualifications

To qualify for this position at the GS-4 level, you must meet one of the following: Experience: You must have at least one (1) full year of general experience in a position that was progressively responsible clerical, office or other work that indicates your ability to acquire the particular knowledge and skills needed to perform the duties of the File Clerk - Scanning Specialist position. NOTE: Experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hours worked per week. ~OR~ Education: Successfully completed two (2) years of education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school. NOTE: Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation. ~OR~ Combination: Equivalent combinations of successfully completed post-high school education (beyond the first year) and general experience, as described above, which meet the total experience requirements for this grade level. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. NOTE: Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation. You will be rated on the following Competencies as part of the assessment questionnaire for this position: Attention to DetailComputer SkillsCustomer Service (Clerical/Technical) IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Physical Requirements: The work with computers is mainly sedentary in an office environment; however, work may involve walking, standing, bending, sitting for long periods of time, lifting and moving boxes that weigh up to 50 pounds and assisting with the palletizing of boxed medical records processed for record retirement. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Chillicothe VA Medical Center 17273 State Route 104 Chillicothe, OH 45601 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]