About the position: This position will be assigned to the Club Five Six. The purpose of this position is to serve as part of the office support staff, performing various day to day clerical and administrative support duties to the Collocated Club. .

Duties

Receives, logs and routes incoming mail, files, scheduling routine functions and makes tentative appointments for supervisor, arranges staff meetings as required, assists with inventory, receives telephone calls and greets visitors, maintains necessary suspense controls. Uses word processing software to produce a variety of documents correspondence, reports, and other materials from rough draft, including statistical and financial data. Enters all invoices, receiving documents and blank purchase agreements into internet Based Purchasing System (IBPS). Reconciles club invoices and Transfers between Cost Centers (TBCC). Run reports and inputs into computer programs such as Food Trac Time Management, Club Works, and Aloha. Inputs sales and expenses into daily Profit & Loss statement accounts. Under the direction of the Manager prepares personnel actions relating to Club personnel, to include fills, separations, and other personnel changes. Ensures all information is accurate and timely. Transmits and receive documents and messages electronically using personal computer that is networked to other computers. Uses time management software (SETS) to perform duties as time keeper, responsible for entering time and attendance records. Serves as a back-up cashier. Initiates and completes AF Forms 1875 and AF Forms 1876. Collects cash receipts, cash register tapes, checks, credit card receipts, coupons and other supporting documentation. Prepares and issues change funds. Prepares and makes daily bank deposits. Ensures all monies are accounted for by balancing with the posting of funds placed in the activity's safe before actual bank deposit. Notifies management of any suspected irregularities. Cash checks and accept payment for members club card account, and maintains Club Works member files. Ensures proper accounting codes for all sales are included in the cashiers report. Accepts new member applications and prepares temporary club cards. As required, may perform other related duties to include: Operates cash register to perform check-out duties to ring up the sale of meals and beverages, totaling sales, receives money and makes change, processes credit card sale. At the end of each tour of duty clears the cash register, and turns over cash and supporting documents as instructed. If interested in applying for this position you may preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12176834

Requirements

• This position requires the incumbent to complete a background investigation with favorable results.

Qualifications

Who May Apply: Open to everyone. Applicants will be categorized by preference(s) and/or priority consideration eligibilities. An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date, 11/06/2023 Business Based Action, Military Spouse Preference, Outside Applicant Veteran, Spouse/Widow/Parent of Veteran, and Transition Hiring Preference In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if the position allows for qualifying based on education, your transcripts will be required as part of your application. Qualifying Experience: Have one year responsible experience in clerical or office work which has provided a thorough knowledge of office automation software, or other work of any kind in which the applicant has demonstrated the ability to perform satisfactorily at the grade level of the position. Experience must include cash handling. In addition, must possess and demonstrate possession of a high degree of proficiency and knowledge of word processing techniques and must be proficient in Microsoft Excel, Word, Power Point and Outlook. Knowledge of time management, Club Works and Aloha Systems are desired. Good customer service skills are required. Able to communicate with customers and possess skill in dealing with the public.

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. This position does not allow for education substitution.

FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.

Contacts

• Address Luke Community Services Flight 56 FSS/FSMH, 7383 N. Litchfield Road, Suite 3090 Luke AFB, AZ 85309-1566 US
• Name: Luke NAF HR Office
• Email: [email protected]