The Supervisory Acquisition Utilization Specialist serves as a liaison and advisor on contract related services focusing on critical clinical and healthcare services, facility and environmental services, product acquisition and support services required by project managers, program managers, upper management and stakeholders on all aspects of procurement for a wide variety of items to include specialized services.

Duties

Major duties include but are not limited to: Develops acquisition and procurement metrics that identify business objectives and goals. Performs cost containment strategies, ensuring the effectiveness, quality and economy of operations. Participates in the development of acquisition and procurement education and training documentation. Evaluates business practices and develop acquisition strategies for the planning of lifecycle management in order to support the medical facility's mission. Conducts short, mid and long-term advanced planning for expendable items and durable medical equipment. Develops performance work statements and objectives, cost benefit analysis, gap analysis, sole source justifications, past performance, quality assurance surveillance plans (QASP), market research, independent government estimates, evaluation criteria, options, funding, delivery schedules, lead times and reporting requirements. Reviews procurement documents for accuracy, adequacy and completeness, and assist service line managers as needed to ensure the final documents are acceptable. Manages, reviews and develops sole source justifications in relation to cost, limited availability or unusual nature based on health care resource needs. Reviews contracts, work directives, and other ordering instruments to extract schedules of deliverable items and services and maintains records of performance and delivery against those schedules. Assists in the development of procurement documents to ensure conformity to requirements including sole source justifications, government estimates, evaluation criteria, options, funding, delivery schedules, and lead times. Develops position descriptions and performance standards and conduct performance reviews. Ensures subordinates independently manage acquisition packages and procurement of expendable and non-expendable supplies. Oversee and supervise a variety of employees. Plan and direct a business procurement planning program. Coordinates evaluating the impact of anticipated new technologies on supply processes and customer services. Validates market research on product pricing and performance. Oversee the use of automated inventory management systems. Develops automated tools to support maintenance supply chain management research, simulation and analysis. Analyzes, studies, develops, and direct systems with acquisition and contracting requirements. Analyzes and advises on supply/durable medical equipment purchase recommendations. Resolves informal complaints and grievances. Develops partnerships to maximize overall supply chain management. Influences managers and officials to understand and implement findings and recommendations for organizational improvement or program effectiveness. Collaborates with leadership personnel in developing acquisition, procurement, contracting and supply chain management strategies. Provides detailed data analysis. Analyzes and prepares detailed reports by conducting cost analysis. Reviews and analyzes performance measures and implement process improvements. Work Schedule: Monday - Friday 8:00am - 4:30pm Virtual: This is not a virtual position. Position Description/PD#: Supervisory Acquisition Utilization Specialist/PD99867-S Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/23/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Selective Placement Factors (SPF) are a prerequisite to appointment and represent minimum requirements for the position. Applicants who do not meet the SPF are ineligible for further consideration. The Selective Placement Factor for this position is: Experience with Business and Procurement Planning and Purchasing Division. Experience with coordination with the National Acquisition Center, Technical Acquisition Center and Strategic Acquisition Center. Extensive knowledge of Federal Acquisition Regulations (FAR), and technical advisor on contracting services. In addition to the SPF requirement, you must meet the specialized experience requirement. You may meet the specialized experience requirement based on your experience as described below: You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to I have at least one (1) full year of specialized experience equivalent to the GS-11 level in the Federal Service that has equipped me with the particular knowledge, skills and abilities to successfully perform the duties of a Supervisory Acquisition Utilization Specialist, and that is typically in or related to the work of this position. Specialized experience includes: serving as a team lead or senior specialist assisting with the direction and control of supply chain planning; handling contract related services, product acquisition, and procurement of items in a healthcare environment; overseeing contracts from pre-award to post-award; preparing procurement packages including development of requirement documents (e.g. performance work statements and objectives, cost benefit analysis, sole source justifications, etc.); developing and analyzing reports to make recommendations on acquisition and contracting issues; participating in negotiations throughout all phases of contract administration; and monitoring expenditures and reporting on deviations from contract terms. This position requires some degree of specialized knowledge and experience of logistics support activities in areas of acquisition management, contracting, purchasing, transportation, distribution, inventory management and control, expendable and non-expendable equipment, and warehouse operations. You will be rated on the following Competencies for this position: Administration and Management Contracting/Procurement Leadership Technology Application Communication Attention to Detail Control of Funds Problem Solving Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Work is primarily sedentary in nature. Requires occasional travel to conduct inspections of contract facilities or motor vehicles providing contracts for healthcare resources to ensure joint commission and safety requirements are met. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Carl Vinson VA Medical Center 1826 Veterans Boulevard Dublin, GA 31021 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]