This position has the primary goal of supporting the Director, with any and all tasks assigned and requested pertaining to any and every element of operations in every one of the ten submarkets, with all VA/DoD Joint Venture relationships, VA/DoD Master Sharing Agreement relationships as well as other VA, Federal, State and community provider relationships across the entire VAPIHCS area of operations.

Duties

As the Health Systems Specialist, you will: Advise and recommend action to the Director or designees on matters involving budget, workload, position management, space, organization, joint efforts with other services, etc. Lead multi-disciplinary groups to accomplish goal(s) established by higher management. Mine and analyze data. Apply Lean Six Sigma principles and practices. Provide advice and recommendations to health system managers including providing advice on the distribution of workload, and the skill mix categories of employees needed to do the work. Function as a team leader or has overall project responsibility as the primary organizational project representative for health system wide studies of extensive scope and duration to redistribute workforce, positions, and organization's to comply with legislative or regulatory changes impacting the Department's basic mission. Techniques of analysis are of a complex nature and the incumbent may be called upon to train team member in some techniques. Plan and accomplish special projects. Acts as an expert on special projects, advising executive management on major office issues. Leads, conducts or participates in complex management studies and reviews-particularly those with wide or significant effects on the Agency's organizational structure, policy, processes, operations, fiscal control and economy and those where the boundaries of the studies may be broad. Organizes assigned projects; plans, organizes and directs team study work accomplished by either the Deputies' AO or other AOs in the clinical areas. Perform administrative work, which includes management of an office's schedule or day to day plans. As an expert on long-range planning, recommends and participates in developing strategies for implementing planning. Participates in the development and documentation of long and short range planning efforts. Review long and short range plans, resource projections, priorities, and justifications. Makes recommendations on planning efforts that can be undertaken within existing resource levels and advise on the impact of efforts that require additional resources. Resolve many complex, multi-institutional administrative issues. Develop, analyze, evaluate, advise on, or improve the effectiveness of work methods and procedures, organizations, budget, manpower utilization, distribution of work assignments, delegation of authority, management controls, information and documentation systems, and similar functions of management. Work Schedule: Monday - Friday, 0730 - 1600 Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Position Description/PD#: Health System Specialist/PD03651O Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Authorized Permanent Change of Station (PCS): Not Authorized PCS Appraised Value Offer (AVO): Not Authorized Financial Disclosure Report: Not Required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/23/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Basic Requirement: You must meet one of the following criteria as described below: Undergraduate & Graduate Education: Major study -- hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration. ** You must submit your transcripts, if you are claiming you meet this criteria ** OR, Specialized Experience: Progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: Missions, organizations, programs, and requirements of health care delivery systems; Regulations and standards of various regulatory and credentialing groups; and Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement. OR, Special Provision for In-service Placement: Successful completion of an agency-sponsored on-the-job training program may be substituted for qualifying experience, provided it included a formal individualized training plan. Such a training program must have been conducted in an operating health care system and included: Assignments providing a knowledge of basic health system administration philosophies, practices, and procedures, and basic government administrative policies and requirements; Practical assignments providing an opportunity to apply health system administration skills and principles (as the individual progresses, work assignments must be characteristic of the grade level to which he or she is assigned); and Oversight by an experienced health system administrator with periodic evaluation of the individual's progress and appropriate adjustment of the training program. GS-13 Minimum Qualification Requirement: In addition to the Basic Requirement, you must also meet the Specialized Experience requirement as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-12 in the normal line of progression for the occupation in the organization. Examples of specialized experience include: (1) Provide advice and recommendations to health system managers regarding workload distribution; (2) Analyze techniques, processes, and styles for improving organizational effectiveness; (3) Lead, conduct and/or participate in management studies and reviews that have wide or significant effects on organizational structure, policy, processes, operations, fiscal control and economy; (4) Participate in the development and documentation of long and short range planning efforts; (5) Lead facility effort to identify, develop, and/or support initiatives which will enhance service delivery to Veterans residing in rural and underserved areas; (6) Develop templates for new health program proposals; and (7) Assist with identifying new potential service sites to include CBOCs, outreach clinics, partnered agreements with non-VA providers. You will be rated on the following Competencies for this position: Administration and ManagementOrganizational AwarenessStrategic ThinkingTeaching Others Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Work is not physically demanding. The position requires work to be performed in and near patient care areas. Travel is required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Spark M Matsunaga Department of Veterans Affairs Medical Center 459 Patterson Road Honolulu, HI 96819 US
• Name: Cathleen Tittnich
• Phone: 9098257084 X1973
• Email: [email protected]