This position is located in the Office of the Deputy Executive Director and reports to the Deputy Executive Director. Responsible for managing projects and assisting with coordinating daily office activities. The incumbent supports the office of the Deputy Executive Director by working closely with service line leaders and providing coordination of services based on specialized knowledge of assigned programs and practices in the assigned areas. Travel may be required between campuses.

Duties

Program Analysis: Responsibility includes utilize data and reporting tools to assist in the development of health planning strategies impacting VAPHS operations, the western market and/or VHACO program offices. Work with vendors and data teams (local, VISN, Human Resources, etc.) to develop reports, noting any discrepancies in compliance metrics. Develops and prepares graphic charts with narrative comments. Performs VAPHS data validation to ensure accuracy of data. Develops and implements ongoing monitors that reflect trends in assigned program areas. Presents findings to executive leadership and medical center managers for information and action. Reviews and reports on VAPHS policies in preparation for surveys, audits, and inspections in quality assurance, compliance, and procedures governed by internal and external organizations. Analyzes trends by service line/departments, which involves comparing and constructing current and historical data to discern trends. Disseminates results of analysis from various reports. Program Management Support/Quality Improvement: Participates in project teams in lead or support roles identifying and improving operational processes. Collects, organizes, and analyzes departmental data related to quality assurance and compliance with organizational policies. Assists with developing and implementing plans and procedures for coordinating service line/departmental compliance and prepares meaningful reports and identifies trends for senior Leadership, VAPHS oversight committees, and others as appropriate. Operational Support/ Administrative Support: Track and/or assign deliverables, answering the telephone(s) for the executive offices, creating Memorandums for executive leadership staff, completing travel requests for executive leadership staff, responding to patient complaints, generating reports, taking minutes scheduling appointments, producing documents, and receiving visitors. Serve as ADPAC, PIV official, timekeeper, and other roles for the Office of the Deputy Executive Director. Other Duties as Assigned Works on projects as assigned by the Deputy Executive Director or Executive Assistant. Work Schedule: Monday - Friday 8:00am - 4:30pm Compressed/Flexible: not authorized Telework: AD-HOC per agency policy Virtual: This is not a virtual position. Position Description/PD#: Health System Specialist/PD025450 Relocation/Recruitment Incentives: not authorized Permanent Change of Station (PCS): not authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/18/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience GS-11: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Qualifying specialized experience would typically include, but are not limited to: .Progressively responsible analytical or administrative, or clinical management or supervisory experience in the healthcare field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical or other service activities and provided knowledge of the following: (1) Mission, organizations, programs and requirements of health care delivery systems (2) Regulations and standards of various regulatory and credentialing groups; and (3) Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel and procurement. Examples of specialized experience would typically include, working with vendors, utilizing data and reporting tools to assist in development of health planning strategies, develop reports, prepare graphic charts with narrative comments, perform data validation, develop and implement monitors reflecting trends in program areas, identify and improve operational processes, track deliverables, create memorandums, complete travel requests and serve as timekeeper. You will be rated on the following Competencies for this position: Administration and ManagementAnalytical ReasoningData ManagementDatabase Management SystemsSystems Thinking Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is usually sedentary, but it requires periods of walking, standing, bending, or climbing, and employees may carry light items such as books, instruments, laptops, and other similar materials. The work may at times become highly stressful due to sensitivity of matters, complexity of tasks assigned and the volume of activities. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Pittsburgh VA Medical Center 1010 Delafield Road Pittsburgh, PA 15215 US
• Name: Christene Ammoscato
• Phone: (570) 824-3521 X24536
• Email: [email protected]