Performs program support functions, including specialized medical coding of Pathology reports, for the Pathology and Laboratory Medicine Service (PL&MS) in a large tertiary care VA Medical Center with multiple sub-specialties. Performs work related to the acquisition and/or development of program information and resource materials and/or personnel to support the policy development and/or technical activities of an organization.

Duties

Program Support, Data, and Reporting Schedules appointments, coordinates meetings and/or schedules conferences. Provides general calendar maintenance, clerical services such as maintaining calendars and recording appointments or arranging for meeting and small conference administrative details. Prints and distributes daily OR schedule and prepares and distributes monthly On Call schedule in Lab, SharePoint and other departments. Provides general calendar maintenance. Processes incoming and outgoing materials such as correspondence, reports, memoranda and other forms of written communications, as well as patient materials (tissue blocks and slides). Performs general program support work such as the collection, research and/or tracking of data and program information for a variety of programs within Pathology and Laboratory Medicine Service. Performs record keeping and billing for Laboratory Support for Research Studies, autopsy record keeping, hard copy file creation, and accessioning log in. Monitors and reports time and attendance for a variety of employees in six T&Ls. Maintains time and attendance for commonly used pay plans and types of leave, or limited special pay situations. Coding and Medical Terminology Codes (SNOMED and/or CPT) source documents and enters data into the computer. Assigns appropriate SNOMED and/or CPT codes to pathology reports based on knowledge and understanding of pathology terminol Offica Automation Ensures information from Voicebrook appears completely and correctly in VISTA using software/computer equipment. Word processing software and printing devices are used to produce a variety of standardized and non-standardized documents including, but not limited to, pathology reports and other documents such as standard operating procedures, quality assurance reports and management and/or technical reports. Operates copiers, scanners, fax machines, dictation software, telephones with voice mail, etc. Performs office automation duties using such software applications as VA laboratory software packages (clinical lab, microbiology, blood bank and/or pathology), electronic mail, desktop publishing, calendar, spreadsheet, database and/or graphics. Data Transcription Codes, enters and verifies data keyed into automated systems. Performs general data transcription duties. Uses full keyboard to transcribe both alpha and numeric entries. Filing Work Arranges administrative and clinical records for storage/reference, scheduled disposition and retrieval. Performs general filing including the use of alphabetical, numerical or chronological filing systems to file reports, correspondence, records, publications, regulations, directives and similar material. Performs other duties as assigned Work Schedule: Full Time, Monday-Friday 7:00am-3:30pm Position Description Title/PD#: Program Support Assistant/PD09440A Physical Requirements: The work is sedentary. Typically, the incumbent sits comfortably to do the work. However, there may be some walking, standing, bending, carrying of light items such as paper, books, small parts; or driving an automobile, etc. No special physical demands are required to perform the work.

Requirements

• You must be a U.S. citizen to apply for this job
• Subject to a background/suitability investigation
• May serve a probationary period
• Selective Service Registration is required for males born after 12/31/1959
• A complete application package; Resume, Transcripts, etc.
• Selected applicants will be required to complete an online onboarding process

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement. GS-06 grade level: One year of specialized experience (equivalent to the GS-05 grade level in the federal service); experience that equipped the applicant with the particular knowledge, skills and abilities (KSA's) and other characteristics to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled, in the normal line of progression for the occupation in the organization. Specialized experience includes: Basic computer skills and keyboarding. Basic understanding of Microsoft Office including but not limited Word, Excel, Teams and PorwerPoint. Experience with organizing meetings and or conferences. Drafting committee agendas and meeting minutes. Preferred Experience: Medical Terminology There is no educational substitution for the GS-06 level. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

This job does not have an education qualification requirement.

Contacts

• Address VA Western New York Healthcare System 3495 Bailey Avenue Buffalo, NY 14215 US
• Name: Sarah Cassidy
• Email: [email protected]