Who may apply: All Appointable Candidates; Eligible DoD Military Spouse Preference (MSP) applicants, eligible DoD PPP applicants may also apply. Position is located in: Information & Technology Directorate Office. This announcement may be used to fill positions in other I&T Offices.

Duties

Serve as the primary Executive Secretary performing administrative and clerical duties in support of the work of a DFAS Senior Executive and other management staff. Prepare, review, and edit a wide variety of correspondence, reports, ensuring proper format, grammatically correct, meet requirements and the executive's philosophy and views before dissemination. Strategically manage the executive's calendar, and schedule appointments and meetings based on personal knowledge of workload and current issues without prior approval. Prioritize, align, and deconflict meetings, as needed. Ensure the executive is prepared, and has the necessary information/materials in advance of daily meetings. Make travel arrangements in DTS, anticipating potential changes; have contingency plans in place, if needed. Prepare the executive for travel to include preparing itineraries and other required materials. Coordinate the executive's schedule with assistants to other agency senior executives. Manage travel schedules to ensure mission is met.

Requirements

• Must be a U.S Citizen or National
• Registered for Selective Service (males born after 12-31-1959)
• Suitable for Federal employment
• Time after Competitive Appointment: Candidates must have served 3 months after latest competitive appointment in the Federal service.
• This national security position, which may require access to classified information, requires a favorable suitability review and security clearance as a condition of employment. Failure to maintain security eligibility may result in termination.
• Time-in-Grade Requirement: Current or former federal employees who have held a GS position in the preceding 52 weeks, must meet the time in grade requirement. Applicant must have served 52 weeks as a GS-07 or higher grade in Federal Service.
• Typing Proficiency: Must be able to type 40 words per minute to qualify.

Qualifications

A minimum typing proficiency of 40 WPM is required. One year of specialized experience equivalent in level of difficulty and responsibility to that of the next lower grade (GS-07) within the federal service, which demonstrates the ability to perform the duties of the position, is required. Specialized experience is defined as: Managing and scheduling appointments for a Senior Leader or department head; using office automation software and ability to research, interpret and apply clerical and administrative regulations; performing review of correspondence to ensure compliance with regulations, grammar, format and special policies for correspondence are followed; advising secretaries and action officers in subordinate units on such matters as the application of procedures, correspondence and reporting requirements; maintaining Senior Leader appointment calendars, maintaining files; greeting and interacting with high-level visitors to the Senior Leader; working with subordinate secretaries to schedule events or meetings with the Senior Leader. You may qualify for consideration if meeting time-in grade, specialized experience, education requirement, 90 days after competitive appointment requirement, and all other qualification requirements within 30 calendar days after the closing date of the announcement, unless otherwise indicated on the announcement.

Education

A minimum typing proficiency of 40 WPM is required.

Substitution of Education for Specialized Experience is generally not applicable above GS-05, but may be considered if it is directly related to the position being filled.

For Entry at the GS-08 Level: Eighteen months of graduate education may be substituted to meet the specialized experience requirement when it is directly related to the position being filled. Equivalent combinations of education and experience may be used to substitute for the specialized experience requirement.

If you are using education to substitute for the specialized experience, you must submit transcripts at the time you apply. To be creditable, education must have been obtained in an accredited college or university recognized by the U.S. Department of Education (http://www2.ed.gov/admins/finaid/accred/index.html)

Contacts

• Address DFAS - INFO AND TECHNOLOGY DIR OFFICE 4800 Mark Center Drive Alexandria, VA 22350 US
• Name: HR Customer Care Center
• Phone: (317) 212-0454
• Email: [email protected]