This position is located at the VA Pittsburgh Healthcare System (VAPHS) in Pittsburgh, PA, a Level 1a Complexity VHA Facility. VAPHS trains residents and fellows in 44 medical specialties and allied health students from over 200 academic affiliates.

Duties

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** The primary purposes of the position are to: a) provide administrative oversight to support the process of in processing and onboarding health professions trainees and b) facilitate and monitor VAPHS service line compliance with the Educational Activity Records (EARs) verification tracking tool. Major duties of this position are: Serves as the VAPHS designated point of contact for Health Professions trainees (HPTs), affiliate program coordinators, service line admin staff, and Human Resources staff for the graduate medical education (GME) and undergraduate medical education (UME) trainee programs. Supports HPTs and affiliate program directors on questions related to onboarding; troubleshoots issues that arise during HPT onboarding; provides advisory services to medical center staff on requirements and processes of without compensation (WOC) health profession trainee appointments. Obtains and processes packets from affiliate. Obtains a Trainee Qualifications and Credentials Verification Letter (TQCVL) from the affiliate for all HPTs. Stores and maintains files on current and past trainees to comply with VHA and OAA guidelines and requirements regarding record management. Uses database software and spreadsheets to enter, revise, sort, retrieve, and track data. Ensures accurate and complete monitoring of educational activity records tracking required for administration of disbursement agreement procedures between VAPHS and its affiliated GME and GDE programs. Obtains annual roster of trainees from affiliate programs and enters trainees into EARs tracking tool databas Work Schedule: Monday through Friday from 8:00am to 4:30pm Recruitment & Relocation Incentives: Not authorized Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Financial Disclosure Report: Not Required

Requirements

Qualifications

TO QUALIFY FOR THIS POSITION AT THE GS-09 LEVEL YOU MUST MEET THE FOLLOWING CRITERIA: SPECIALIZED EXPERIENCE: Have at least one (1) year of specialized experience equivalent to the next lower grade level of (GS-7) in Federal service. Specialized experience is developing new and modified work methods, organization structures, records and files, management processes, procedures for administering program services, and automating work processes for administrative support functions or program operations; using Microsoft Office Applications such as Word, Excel, Access, and PowerPoint; and dealing with budgetary issues, strategic planning and negotiating deadlines and work production. -OR- EDUCATION: Have successfully completed a master's or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree or LL.B. or J.D., if related. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. One year of full-time graduate education is considered to be the number of credit hours that the school attended has determined to represent 1 year of full-time study. If that information cannot be obtained from the school, 18 semester hours should be considered as satisfying the 1 year of full-time study requirement. (TRANSCRIPTS REQUIRED) four (4) years above high school in any field which high school graduation or the equivalent is the normal prerequisite. This education must have been obtained at an accredited business, secretarial or technical school, junior college, college or university NOTE: Transcripts must be submitted with your application materials. Education cannot be credited without documentation. -OR- COMBINATION: Have an equivalent combination of successfully completed post-high school education and experience as (described above) to meet total qualification requirements for the grade level. To be computed by first determining the total qualifying experience as a percentage of the experience required for the grade level; then determining the education as a percentage of the education required for the grade level; and then adding the two percentages. The total percentages must equal at least 100 percent to qualify for the grade level. Only graduate education in excess of the amount required for the next lower grade level may be used to qualify applicants for positions at grades GS-9. (TRANSCRIPTS REQUIRED) You will be rated on the following Competencies as part of the assessment questionnaire for this position: Database AdministrationPartneringSelf ManagementTechnical Competence IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Pittsburgh VA Medical Center 1010 Delafield Road Pittsburgh, PA 15215 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]