This Secretary (OA) position is in Primary Care services at the Manchester VA Medical Center, located at the Manchester location. This position is a full-time at 40 hours per week.

Duties

Secretarial functions (scheduling and maintain calendars and correspondence); office management (including time keeping, coordination of daily activities, ordering supplies for staff system-wide and coordination of leadership and other service meetings) and, coordination of approvals for education and training opportunities and related travel for staff system-wide. Serves as liaison between the Chief of Primary Care, Primary Care's Management Team, Primary Care Medical Directors, the Medical Center Director's Office, Service Chiefs, Academic Affiliations, VISN Staff and patients when appropriate. Compose letters, memoranda etc., for the service and maintain accurate files for ease of access. Interpret the objectives of all leadership team; setting priorities and conducting the activities of the Executive Office and the Director of Primary Care to assure smooth and effective operations. Maintain all schedules relating to vacations, provider coverage and will distribute this information accordingly. Prepares agendas and minutes for multiple meeting conducting by the Primary Care service Chief. Reads all incoming correspondence, screening material prior to distribution for suspense dates, establishing controls, and follow-up, and preparing replies before referring to the Chief of Primary Care, Nurse Manager, and Administrative Officer of Primary Care. Reviews outgoing correspondence and reports prepared by clinical and administrative Primary Care staff, ensuring appropriate format and procedural requirements, etc., and ascertaining all necessary facts have been completed and are consistent with established policy. Maintain suspense files on all Congressional, Secretary and White House correspondence and assures responses are prepared to meet deadlines. Responsible for the maintenance of the Primary Care suspense tracking system, which assigns actions to services and staff for needed responses to the VISN, VA Central Office, Congressional inquiries, and other interested stakeholders/parties. Work Schedule: Monday through Friday 7:30am to 4:00pm Compressed/Flexible: Not Authorized. Telework: Not Authorized. Virtual: This is not a virtual position. Position Description/PD#: Secretary (OA)/PD030740 Relocation/Recruitment Incentives: Not Authorized. Critical Skills Incentive (CSI): Not Approved. Permanent Change of Station (PCS): Not Authorized. Financial Disclosure Report: Not required.

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/20/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-6 position you must have served 52 weeks at the GS-5. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-5 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Scheduling meeting and coordinating interviews, maintaining provider profiles within the Primary Care Service Line, Entering/Monitoring all work orders/EMS status to completion, tracking equipment, keeping an official inventory of supplies, providing reports to leadership, responding to inquiries regarding procurement and purchasing, entering and tracking purchases and contracts, maintaining time and attendance records, planning and coordinating office support services, utilizing Microsoft Office products. You will be rated on the following Competencies for this position: Administration and ManagementManages and Organizes InformationManages ResourcesOrganizational AwarenessWriting Preferred Experience: 2+ years of secretarial work or administrative experience. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Work is in a combination of sedentary and non-sedentary, with some walking, standing, bending, and carrying of light items, such as papers and books. Typically, the Secretary (OA) may sit and do the work. No special physical demands are required to perform the work. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Manchester VA Medical Center 718 Smyth Road Manchester, NH 03104 US
• Name: Nathaniel Lynch
• Phone: (401) 903-9708
• Email: [email protected]