You will serve as a Secretary (OA) in the Commanding Officer's staff of NAVSUP FLC SD GF.

Duties

You will recommend changes in administrative policies to eliminate conflicts and duplication, clarify confusing guidelines, devises office procedures and practices to be used by secretaries in subordinate offices. You will maintain the daily calendar of the Commanding Officer, Executive Officer and Executive Director. You will establish priorities, set up, reschedule, or refuses appointments, accepts or declines invitations to meetings, and arranges for representation by a substitute official when necessary. You will receive and screen visitors and phone calls from higher organizational levels, other agencies, or important public interests. You will make travel arrangements based on general travel intentions, known preferences of traveler and in accordance with appropriate travel regulations. You will compose non-technical correspondence on topics such as office procedures, requests for information, and the handling of Congressional or other sensitive matters based on knowledge of unwritten policies, precedents, and practices.

Requirements

• Must be a US Citizen.
• Must be determined suitable for federal employment.
• Must participate in the direct deposit pay program.
• New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov
• Generally, current federal employees applying for GS jobs must serve at least one year at the next lower grade level. This requirement is called time-in-grade. Time-in-grade requirements must be met by the closing date of this announcement.
• Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
• Males born after 12-31-59 must be registered for Selective Service.
• You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.

Qualifications

GS-09 Your resume must demonstrate at least one year of Secretary (Office Automation) specialized experience at or equivalent to the GS-08 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: performing Secretary work by applying knowledge of clerical and administrative procedures, concepts, principles, and practices sufficient to independently perform a broad range of planning, administrative, and technical executive-level support tasks. I have experience utilizing a knowledge of Department of Defense (DOD) Supply Commands, the mission of supported activities, the organizational functions and structure of a command, military and civilian protocols, as well as a substantive knowledge of command policies, procedures and objectives, including the commander's personal desires, in order to discern administrative issues needing immediate attention and taking appropriate action to resolve those issues. Experience must include a knowledge of various support duties, priorities, commitments, policies, and program goals to provide executive level secretarial, communication, and administrative support, while interacting with senior members, advisors, managers, and other personnel. Examples of 1) Acting as the primary liaison for all managerial, administrative, planning, and technical concerns; 2) Maintaining executive-level calendars, scheduling meetings, and coordinating travel and meetings including site requirements, agenda, and visual aids; 3) Reviewing incoming and outgoing correspondence, and ensuring outgoing correspondence includes proper formatting, spelling, sentence structure, conformance with general policy, and factual information; and 4) Using automated office information software, specifically Microsoft Office applications (Word, Excel and PowerPoint) and the Defense Travel System. GS-08 Your resume must demonstrate at least one year of Secretary (Office Automation) specialized experience at or equivalent to the GS-07 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate performing Secretary Work by applying a basic knowledge of clerical and administrative procedures, concepts, principles, and practices sufficient to perform a broad range of planning, administrative, and technical executive-level support tasks. I have experience utilizing a knowledge of Department of Defense (DOD) Supply Commands, the mission of supported activities, the organizational functions and structure of a command, as well as a substantive knowledge of command policies and procedures, including the commander's personal desires, in order to discern administrative issues needing immediate attention and taking appropriate action to resolve those issues. Experience must include a knowledge of various support duties, priorities, commitments, policies, and program goals to provide executive level secretarial, communication, and administrative support while interacting with managers, and other personnel in order to perform the following duties: 1) Assisting with liaison for all managerial, administrative, planning, and technical concerns; 2) Maintaining calendars, scheduling meetings, and coordinating travel 3) Reviewing incoming and outgoing correspondence, and ensuring outgoing correspondence includes proper formatting, spelling and sentence structure; and 4) Using automated office information software, specifically Microsoft Office applications (Word, Excel and PowerPoint) and the Defense Travel System; the skill of a qualified typist is required. This position requires the ability to type at least 40 words per minute. Your response to the typing skill question on the Occupational Questionnaire will be used in your qualification determination. Additional qualification information can be found from the following Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

Education

In lieu of general/specialized experience, you may qualify with the following education or combination of both education and experience:

GS-08/09

I have successfully completed TWO full year of graduate level education that is directly related to the position being filled. https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/stude nts/federal-occupations-by-college-major/ (USE FOR GS-06 AND ABOVE IN THOSE FEW INSTANCES WHERE THE GRADUATE EDUCATION IS DIRECTLY RELATED TO THE WORK OF THE POSITION)



A transcript must be submitted with your application if qualifying using education. See Required Documents for additional information.

Contacts

• Address NAVSUP FLC SD GF 3985 Cummings Road San Diego, CA 92136 US
• Name: Department of Navy EIC
• Email: [email protected]