***THIS IS NOT A VIRTUAL/REMOTE POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** This position serves as the Chief of Health Information Management (CHIM) in the Health Information Management Section (HIMS) of the Business Office at the VA New Jersey Health Care System., with responsibility for the supervision of HIMS functions.

Duties

This position provides expertise, guidance and direction and has responsibilities relative to providing supervision, administrative support, coordination, and technical assistance in the planning, development and maintenance of an effective, comprehensive, and integrated HIM Program. The Health Information Management Section supports a full range of clinical programs as well as affecting other functions of administrative and clinical staff throughout the ten (10) Community Based Outpatient Clinics (CBOC's) as well. Services provided have a direct effect on the operations of the agency's headquarters, field establishments, direct patient care and the annual budget. Duties may include but are not limited to: Planning, directing, policy making, organizing, and controlling the activities of department; Full supervisory responsibility, both technical and administrative, for the daily operation of the HIMS department which consists of all functions of medical record activities related to coding, analyzing, transcription, release of information, file room and scanning programs; Responsible for collecting and processing data for various reports, surveys, and research projects; Responsible for assisting physicians and other health professionals in obtaining health record information to be used in research projects; Aids in a variety of projects and is responsible for screening, abstracting and tallying data from records and computer-generated reports; May serve as a consultant to provide guidance and advise researchers on methods for gathering data; Assists in selected miscellaneous retrospective health record review/data abstraction projects to support medical center Quality Management data collection activities; Provides technical guidance to the unit supervisors and lead clerks; Provides expertise in the area of subpoenas, court orders, advance directives, and general release of information, as well as other medico-legal issues; Provide sound, technical guidance to staff at various levels about major program, legal, or procedural changes related to health information management; Prepares training materials and participates in orientation and instructional activities as required; Responsible for the development, evaluation, and updating of office procedures, manuals, policies and directives; Provides effective audits and monitors for all areas of responsibility, assuring that accurate and timely data is processed by all employees; Develops performance standards and conducts performance evaluations; Responsible for carrying out established personnel functions and practices; Interviews prospective employees, recommends selections, and carries out training and development of assignments, awards or disciplinary action; Participates in various facility, VISN and national committees requiring health information management subject matter expertise; and Identifies and sets short and long-range goals, program objectives and tasks to meet the mission and vision of the medical center. Work Schedule: Monday - Friday, 8:00am - 4:30pm. Telework: Available for Ad-Hoc (occasional) basis. To be discussed during the interview process. Virtual: This is not a virtual position. Functional Statement #: PD000000 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met. Basic Requirements: Citizenship. Candidates must be a citizen of the United States. Non-citizens may be appointed when it is not possible to recruit qualified candidates in accordance with 38 U.S.C. ? 7407(a). English Language Proficiency. MRAs must be proficient in spoken and written English. See 38 U.S.C. ? 7403(f). Certification. HIMs Certification is required for all positions above the full performance level. Health Information Management (HIM) Certification. Higher-level health information management certification is limited to certification obtained through AHIMA. To be acceptable for qualifications, the specific certification must represent a comprehensive competency in the occupation. Certification titles may change and certifications that meet the definition of HIM certification may be added/removed by the above certifying body; however, current HIM certifications include Registered Health Information Technician (RHIT) and Registered Health Information Administrator (RHIA). Loss of Credential. Following initial certification, credentials must be maintained through rigorous continuing education, ensuring the highest level of competency for employers and patients. An employee in this occupation who fails to maintain the required certification must be removed from the occupation which may result in termination of employment. At the discretion of the appointing official, an employee may be reassigned to another occupation for which he/she qualifies, if a placement opportunity exists. May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria). Creditable Experience. Experience is only creditable if it is in health information management and is directly related to the position to be filled. To be creditable, the candidate's experience must have demonstrated the use of knowledge, skills, and abilities associated with current practice. Experience satisfying this requirement must be active practice, which is paid/non-paid employment as an MRT/MRA or related field such as medical coding, qualitative and quantitative health record analysis, Health Insurance Portability & Accountability Act privacy and release of information, or preparation, maintenance, and management of health records. Part-Time Experience. Part-time experience as a professional MRA is creditable according to its relationship to the full-time workweek. For example, an MRA would receive one week of full-time credit for each two weeks of half-time work. Quality of Experience. To be creditable, experience must be documented on the application or resume and verified in an employment reference, or through other independent means. Grade Determinations. In addition to the basic requirements for employment, the following criteria must be met when determining the grade of candidates. The candidate's qualifications must clearly demonstrate the level of competence required for the grade. Medical Records Administrator (Chief (CHIM)),] GS-13 (a) Experience. One year of creditable experience equivalent to the next lower grade level that demonstrates the KSAs described at that level. AND (b) Certification. Employees at this level must have a HIM Certification. NOTE. See paragraph 2d of this appendix for detailed definitions of HIM Certification. AND (c) Demonstrated Knowledge, Skills, and Abilities i. Ability to determine and evaluate compliance with] legal, ethical and regulatory guidelines and accrediting bodies, as they apply to health information management. ii. Ability to provide sound, technical guidance to staff at various levels about major program, legal, or procedural changes related to health information management. iii. Skill in revising facility policies and] procedures to improve health information management services and to evaluate, modify, and/or adapt new methods to meet regulatory requirements. iv. Skill in analyzing complex data[ interpreting and trending results for effective management of the HIM program. v. Skill in management/administration, which includes program planning, coordination, interpretation, supervision, consultation, negotiation, problem solving, and monitoring of HIM processes. vi. Ability to delegate authority, evaluate and oversee people and programs, accomplish program goals, and adapt to changing priorities. (d) Assignments. This assignment is the Chief Health Information Management (CHIM), which is the highest-level professional position at the facility with responsibility for the management and direction of the health information management program. This assignment is only for the CHIM in VA Medical Centers for all categories (1a, 1b, and 1c) within the complexity level 1 as designated in the VHA, "2014 Facility Complexity Level Model", with full program management and supervisory responsibility to direct professional MRAs, technical MRTs, and other support staff in health information management. CHIMs in this assignment provide technical advice, planning, and evaluation about health information management issues impacting the overall program on a regular and recurring basis. [Multi-division, integrated health care systems under the leadership of a single director are considered to be a single facility with one CHIM. A position with program responsibility over less than a single health care system does not have full program responsibility for the health information management program. The CHIM establishes policies, procedures, responsibilities, and requirements for HIM-related matters, such as health record documentation, coding and clinical documentation improvement, release of information, file room/scanning, records management, transcription and medical speech recognition, as well as the overall management of health information and Veterans health records. They oversee development, implementation and adherence to HIM industry standards, policies, procedures, laws, regulations, and accrediting bodies. They ensure the facility is in compliance with applicable standards, by completing HIM audits, developing healthcare data reports, and statistical information, for timely and accurate reporting. The CHIM monitors HIM performance through dashboards, productivity standards, and benchmarking. They participate in establishing and implementing strategic facility and HIM Department goals and controlling program activities and cost, budgeting, procurement, and property management, to achieve goals and improve processes. The CHIM monitors and manages HIM workflow to ensure program objectives are met. References: VA Handbook 5005/130 Part II Appendix G33, Medical Records Administrator/Medical Records Administration Specialist Qualification Standard GS-0669 dated May 28, 2020. The full performance level of this vacancy is GS-13. The actual grade at which an applicant may be selected for this vacancy is GS-13. Physical Requirements: See VA Directive and Handbook 5019.

Education

There is no educational substitution at this grade level.

Contacts

• Address VA New Jersey Health Care System 385 Tremont Avenue East Orange, NJ 07018 US
• Name: Victoria Moersdorf
• Phone: 908-536-9812
• Email: [email protected]