VHA has adopted the HR Modernization and Shared Services Implementation, which is a new model of organizing and consolidating essential Human Resource (HR) functions and services to the Network level. This streamlined and focused approach moves VHA forward in its continuum of providing comprehensive, compassionate, and coordinated care to Veterans.

Duties

This position provides Network-wide human resource support work in either the VISN Shared Service Unit (SSU) or Strategic Business Unit (SBU) that entails determining the approach and methods needed to staff positions at a specific grade level, process personnel actions, and ensure related staffing functions are completed in a timely fashion. Duties include, but are not limited to: Conducts recruitment/examining activities for assigned positions. Reviews applications for corresponding qualification competencies or skill match. Applies pay setting in accordance with applicable OPM and/or internal pay setting policies. Codes staffing actions in accordance with the Guide to Process Personnel Actions. Arranges for physical examinations, ensuring completion of all appropriate benefits forms, extending job offers, coordinating Entry -on -Duty and/or release dates from losing office, forwards pre-employment packets to new appointees, and coordinates with other related functional offices involve in on-boarding (i.e. pre-appointment security checks). Conducts orientation for new appointees. Explains pay rates, pay periods, within grade increases, annual and sick leave accrual, etc. in order to familiarize employees new to the federal government with certain HR terminologies and practices. Responds to applicant inquiries regarding procedures for completing applications, status of job announcements, hiring procedures, and competencies needed to fulfill a position's major duties and/or requirements, etc. Assists specialists by maintaining automated databases in order to track information and extract data used to generate documents, records, and reports. Reviews and prepares correspondence and provide a variety of information as appropriate. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday through Friday, 8:00 am to 4:30 pm Position Description Title/PD#: Human Resources Assistant (Rec/PD99947S Virtual: This is not a virtual position. The position is located at the station. Telework: May be authorized. Relocation/Recruitment Incentives: Not authorized Financial Disclosure Report: Not required

Requirements

• You must be a U.S. citizen to apply for this job
• Subject to a background/suitability investigation
• Designated and/or random drug testing may be required
• May serve a probationary period
• Selective Service Registration is required for males born after 12/31/1959
• A complete application package; Resume, Transcripts, etc
• Selected applicants will be required to complete an online onboarding process

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement. You may qualify based on your experience and/or education as described below: GS-5 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-04 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: scheduling and coordinating various appointment, coordinating orientation; electronically monitoring case assignment status and regularly performing necessary follow-up actions; and reviewing HR documentation for accuracy. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have (4) full years of education above the high school level. (Transcripts required if using education to qualify) OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond (2) two years above high school. GS-06 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: working with Human Resources requirements, procedures, operations, and terminology; working with HR Functions and sections within HR (e.g. recruitment, classification, benefits, etc.); utilizing automated systems such as Microsoft Word, Excel, Access programs, and web-based systems; respond to inquiries in person or in writing; communicate with a wide variety of clients; establish and maintain filing systems; working with office management procedures including organization of regulatory materials, files, and records; making decisions, resolving problems or discrepancies and answering general questions from supervisors and employees; and preparing paperwork for new employees. GS-07 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Answers inquiries regarding types of vacancies and announcements, procedures for filing applications, receipt and disposition of applications, and general questions concerning Federal Employment; apply a standardized body of HR rules, procedures and operations concerning recruitment and placement sufficient to explain and perform a range of technical and clerical procedures; resolve recurring problems, answer general questions from supervisors and employees regarding procedures for staffing positions; determine appointment eligibility, appropriately refer applicants, inform applicants of job vacancies for which they may be eligible to apply, review personnel actions requests for accuracy of coding and completeness of supporting documents, etc.; interpreting and applying standard HR rules, procedures and requirements related to an HR functional area (i.e. employee benefits, recruitment and placement, personnel/payroll processing, classification, employee/labor relations, employee development) in order to prepare a variety of personnel documents and experience performing customer service activities by responding to HR related inquiries in person or in writing; communicate with a wide variety of clients to explain the various recruitment and application processes; establish and maintain filing systems; utilizing automated systems such as Microsoft Word, Excel, Access programs, and web-based systems; processing requests for personnel action; making decisions, resolving problems or discrepancies based on knowledge of personnel processing rules, regulations, and procedures; providing in-processing services for new employees; and providing a wide range of information with respect to employee benefit programs such as health benefits, life insurance, thrift savings plan, and providing information to employees on special program entitlements, and application procedures for merit promotion consideration, reinstatement, transfer, etc. You will be rated on the following Competencies for this position: Attention to Detail: Is thorough when performing work and conscientious about attending to detail. Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work. Customer Service: Works with clients and customers (that is, any individuals who use or receive the services or products that your work unit produces, including the general public, individuals who work in the agency, other agencies, or organizations outside the Government) to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations; knows about available products and services; is committed to providing quality products and services. Manages and Organizes Information: Identifies a need; gathers, organizes, and maintains information; determines its importance and accuracy, and communicates it by a variety of methods. Recruitment/Placement: Knowledge of HR concepts, principles, and practices related to identifying, attracting, and selecting individuals and placing them into positions to address changing organizational needs. Reasoning: Identifies rules, principles, or relationships that explain facts, data or other information; analyzes information and makes correct inferences or draws accurate conclusions. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

Contacts

• Address VHA VISN 4 Human Resources 1010 DELAFIELD ROAD BUILDING 70 PITTSBURGH, PA 15215-1802 US
• Name: Tianna Miller
• Phone: 404-680-6127
• Email: [email protected]