The Long Beach VA Health Care System is currently recruiting one (1) Secretary position in the Executive Leadership Team (ELT) in Long Beach, CA. The incumbent provides administrative coordination and support for the Office of the Associate Director Patient Care Services/Nurse Executive (ADPCS/NE) and Deputy ADPCS/NE.

Duties

Duties include but are not limited to: Coordinate scheduling for the Offices of the Associate Director for Patient Care Services and Deputy Director for Patient Care Services including set up of meetings, event coordination, calendar management, and collection of needed documents for meetings including those with VACO, VISN, Congressional offices, and other key stakeholders. Manage meeting logistics and coordination to include setting up meeting makers, confirmation of attendees, booking of meeting locations, set up of audiovisual devices, scheduling teleconference lines, drafting meeting agenda, gathering/producing meeting documents, and taking meeting minutes. Serve as Travel Coordinator to include submission of travel requests via LEAF/Concur, set up of travel logistics, and submission of reimbursement for the ADPCS/DADPCS, and their Health Systems Specialist. Manage equipment and supplies for the Executive Leadership Team (ELT), which includes ordering, procuring, inventory management, and maintenance. Serve as Purchase Card Holder for the Executive Leadership Team including Offices of the Director, Deputy, Chief of Staff and Associate Director for Patient Care Services. Support personnel/Human Resource functions for the Executive Leadership Team including management of staffs personnel folders, submission of Human Resource tickers/requests, support of annual Performance Plan, Performance Appraisal and award completion/submission, support of any award coordination and submission, assistance in recruitment efforts, Human Resource Requests, Position Description management, and other staffing functions. Serve as the public face for the Executive Leadership Team greeting Veterans, Congressional representatives, staff, vendors, community partners, and other visitors. Manage the the Executive Leadership Team telephones; answer calls, routing to correct person/department, checking voicemail, and responding to telephone calls/inquiries. Update telephone contact lists for all services reporting to the Executive Leadership Team. Manage Action Items for the Executive Leadership Team including conducting initial review for accuracy/completion, assignment to services, tracking/collecting responses, routing for second-level and final level review, and routing for final submission. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday - Friday 7:30am-4:00pm, Compressed schedule may be available at the discretion of management. Telework: Ad-hoc may be authorized for highly qualified applicants at the discretion of management. Virtual: This is not a virtual position. Position Description/PD#: Secretary (OA)/PD13030O Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/02/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-08 position you must have served 52 weeks at the GS-07. For a GS-09 position you must have served 52 weeks at the GS-08. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: GS-08 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: executive administration, training staff, policies, written and oral communications, running reports, providing meeting minutes, maintaining electronic calendars, and scheduling. GS-09 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-08 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: executive administration, training staff, policies, written and oral communications, running reports, providing meeting minutes, maintaining electronic calendars, and scheduling. You will be rated on the following Competencies for this position: Administration and ManagementClericalCustomer Service (Clerical/Technical)Manages and Organizes Information Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work requires sitting, walking, standing bending and carrying of light items such as papers, binders and books. Pace is fast and possibly at times, stressful. Auditory acuity to transcribe dictation is necessary. Visual acuity to accurately transcribe information into reports is essential. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Long Beach VA Medical Center 5901 East Seventh Street Long Beach, CA 90822 US
• Name: Jeremy Trader
• Phone: 816-861-4700 X51109
• Email: [email protected]