This position is located in the Pharmacy Service of the West Texas VA Health Care System (WTVAHCS), in Big Spring, Texas. The primary purpose of this position is to assist the Pharmacy Service by providing program support to the Chief and supervisory staff.

Duties

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Duties include, but are not limited to, the following: Provides support by establishing and maintaining a suspense system for all reports, correspondence, service memoranda, and other time sensitive items Provides typing support by transcribing minutes of meetings, mail review and referral, audits and prepares reports for review by supervisory staff, computer entry of work orders, timekeeping and general office automation activities Provides general clerical public contact support services such as answering the telephone, referring visitors, or providing information about the office, its functions, and standard operating procedures Screens calls and personally answer calls Composes correspondence on own initiative Types written reports from drafts or from mechanical recording devices into finished copy Assures proper arrangement, grammatical accuracy, and spelling of final copy Reviews directives and instructional material pertaining to administrative practices and clerical procedures Types letters, memoranda, inventories, rosters, mailing lists, and other general office material using software applications such as electronic mail, desk-top publishing, calendar, spreadsheets, database and/or graphics Assists with formulating and provides all essential data for annual budget forecast Maintains budget control records and assures that funds are used in accordance with the operating budget Performs work in support of purchasing and/or procurement of services, products, supplies and/or equipment Performs timekeeping duties Schedules appointments, coordinates meetings, and/or schedules conferences Performs all other duties as assigned Work Schedule: Monday through Friday, 8:00am to 4:30pm Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not Approved Financial Disclosure Report: Not Required

Requirements

Qualifications

To qualify for this position, applicants must meet the following: SPECIALIZED EXPERIENCE: Have at least one (1) year of specialized experience equivalent to the next lower grade level (GS-5) in the Federal Service, that has equipped you with the particular knowledge, skills, and abilities to successfully perform the duties of this Secretary position, and that is typically in or related to the work of this position. Specialized experience includes receiving visitors and telephone calls to the office; scheduling appointments; managing a calendar; preparing various correspondence, reports, and other forms of written communication; assisting with preparing travel arrangements; utilizing various computer applications such as Outlook, Word, Excel, etc.; and maintaining files. NOTE: Applicants wishing to receive credit for such experience must clearly indicate the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. You will be rated on the following Competencies as part of the assessment questionnaire for this position: AccountingAttention to DetailComputer SkillsCustomer Service IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Physical Requirements: The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking, standing, bending, carrying of light items such as papers, or books. No special physical demands are required to perform the work. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address George H O'Brien Jr VA Medical Center 300 Veterans Boulevard Big Spring, TX 79720 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]