The incumbent is responsible for processing ancillary accounts payable transactions and assisting field locations with processing their accounts payable transactions when necessary. This includes entering approved invoices into SAP, reviewing company code/general ledger account coding, reviewing vendor information, processing Electronic Funds Transfers (EFTs) where appropriate and filing the supporting documentation in the appropriate files.

Duties

The incumbent computes travel claims, reimbursements and travel advances for NAF funded travelers. The incumbent is expected to be fully competent on the policies and procedures outlined in the Joint Travel Regulations (JTR) and Division instructions with any changes that occur; ensuring the most current/accurate per diem rates are utilized. The incumbent computes the reimbursement of claims and travel advances; verifies the appropriate approvals are present; ensures the JTR and Division instructions are followed; maintains travel file. Verifies and investigates Division central billings (airline, car rental, etc.). Ensures charges are business related and advises Accounting Supervisor of any irregularities/discrepancies. Prepares necessary paperwork for the payment of related invoices. Coordinates with employees and field locations to track down charges. Creates and validates manual check proposals, complete the manual check run, mail checks to the appropriate vendor and file the supporting documentation and check copies in the appropriate files. Reconcile accounts payable subsidiary ledgers to the general ledger. When necessary, create the journal entries needed to clear reconciling items. The incumbent organizes designs and maintains the accounts payable filing system and is responsible for transferring to long-term storage, purging, retrieving and rotating files as specified by Navy Correspondence procedures. Maintains control of government travel cards. Retrieves card upon departure of terminated employees. Prepares monthly airline ticket invoice for payment. Issues and maintains log of travel order numbers. Maintains travel folders for all NAF funded travelers. Prepares management reports, statistics, etc. as required by Accounting Supervisor. Performs other duties as assigned

Requirements

• Must provide proof of U.S. Citizenship or U.S. National.
• A valid State driver's license is required to operate motor vehicles.
• Must successfully pass the E-Verify employment verification check. Any discrepancies must be resolved as a condition of employment.
• Must meet federal suitability requirements including successful completion of background investigation.
• A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any scheduled appointments.
• Complete a one-year probationary period.

Qualifications

Associate's Degree in Accounting or related field with a minimum of two years accounts payable experience including payables processing and reconciliation OR four years of accounting experience that is comparable to a two-year degree in the above AND two years accounts payable experience including payables processing and reconciliation. Experience with SAP accounting/SAP accounts payable required. Experience with automated accounting/accounts payable systems and personal computers required. Accounts Payable Certification preferred but not required. Knowledge of Excel and Word programs to perform account reconciliations and preparation of written reports. Knowledge of accounting techniques and procedures sufficient to understand account relationships within an extensive account structure of an automated system covering operations at a large number of organizational units and programs generating a wide variety of transactions. Knowledge of all areas of accounts payable processing and the techniques and procedures necessary to process both Electronic Funds Transfers (EFTs) and manual checks. Knowledge of Non-Appropriated Fund regulations to include the JTR, procedures and policies is a plus. Knowledge of automated accounting/payables systems, general ledger account code structures, and accounting procedures associated with accounts payable to be able to recommend changes or improvements. Possess effective communication skills, both orally and written, to peers and all levels of management.

Education

• Associate's Degree in Accounting or related field with a minimum of two years accounts payable experience including payables processing and reconciliation OR four years of accounting experience that is comparable to a two-year degree in the above AND two years accounts payable experience including payables processing and reconciliation.
• Accounts Payable Certification preferred but not required.

Contacts

• Address NRSW Region NAF HR Office 750 Pacific Coast Highway San Diego, CA 92132-0058 US
• Name: Nathaly Dhayer
• Phone: 619-619-5934
• Email: [email protected]