The Accounting Technician performs technical work such as collecting, recording, and maintenance of general ledger accounts and subsidiary records in support of accountants, auditors, and financial officers. This position ensures VHA, VISN 22, and Medical Center financial indicators, goals and monitors are met by following applicable financial guidance and protocols and includes duties in Accounting Support, Accounts Receivable Support, Travel, and Agent Cashier Support.

Duties

Major duties include, but are not limited to the following: Examines, verifies, and maintains financial accounts and accounting data Classifies accounting transactions including the verification of the accuracy and completeness of the accounting data across multiple appropriations Maintains, audits, and reconciles the general and subsidiary ledger accounts, for the preparation of accurate and timely reports, for the control of funds Researches, interprets, and verifies which appropriation and general ledger accounts a document and subsequent accounting transactions will affect Establishes routines for input of these transactions Assigns transactions that will have the proper accounting effect Prepares reconciliations of the general ledger to subsidiary accounts, accruals, adjusting journal entries, accounting reports and special reports Maintains control of receipts and disbursements, as well as control of funds obligated and funds expended Works with numerous different unrelated systems, such as Financial Management System (FMS), Integrated Funds Distribution, Control Point Activity, Accounting and Procurement System (IFCAPS), Veterans Information Systems Technology Architecture (VISTA), On-Line Invoice Certification System, Federal Records System (FRS), Accounts Receivable, Concur, LEAF, Microsoft Outlook, Excel and Office and Internet Explorer Receives and analyzes various types of documents to determine propriety, validity, budget, expenditure limitation, completeness, and correctness of accounting data Reviews and classifies many types of financial transactions involving the operations of the Medical Center including journalizing corrective actions for erroneous conditions Determines proper cost centers, budget object codes(BOC), appropriations and fund control points to be entered into a computerized cost accounting system Documents financial transactions to assure a proper audit trail, including but not limited to proper and complete documentation of follow-up on reconciliations, and back-up documentation for accounts receivable Monitors and makes input to current vendor file so that vendors may be paid promptly under the FMS system by making sure that the receiving reports are promptly transmitted for payment and that certified invoices are processed according to the Prompt Payment Act Researches and resolves complex issues in a paperless system as more and more processes become automated, including, but not limited to vendor issues, missing payments, and rejects Researches and communicates with requestor and service line personnel to answer questions and resolve problems concerning obligations, amendments, adjustments, and payments Prepares and completes monthly follow up of undelivered orders, accrued services payable, and other obligations as required using the UDO portal. Ensures using services respond and use the UDO portal to perform the functions Prepares write-offs and waiver requests in compliance with Debt Collection Manual Procedures. Serves as the lead in applying insurance payments Explanation of Benefits (EOBs) from Tricare and CHAMPVA and provides guidance to other technicians who are working the EOB desk Develops a positive working relationship with appropriate government agencies, co-workers, clinical and administrative staff, veterans, program officials and other private industry vendors Reviews and analyzes reports, classifies errors, takes corrective action to balance reports, verifies corrected copy and determines the source of processing deficiencies and recommends corrective procedures Serves as the backup Agent Cashier or the Alternate Agent Cashier and as the Accountable Officer and is responsible for proper disbursement, receipt, and deposit of all public and private funds for the organization, in accordance with regulations of the Department of Veterans Affairs and the U.S. Treasury VA offers a comprehensive total rewards package: HR Specialist Total Rewards Work Schedule: Monday through Friday, 8:00 am to 4:30 pm Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Accounting Technician/PD10762A Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/29/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Analyzing and coding various documents, ensuring proper appropriation and general ledger accounting used to generating financial transactions affecting the General Ledger accounts, subsidiary records, and various other records of the hospital; Preparing adjusting transactions to balance General Ledger accounts and/or subsidiary records; Processing corrections and/or follows up on discrepancies; Documents, reports, and recommends corrective action and/or procedures on any continuing problem of any nature that affects or is affected by these accounts; Performing accounting reviews and analyses of transactions to ensure the integrity, accuracy, and timeliness of the accounting records and functions; Monitoring and reviewing reports generated by the accounting system, analyzing data for appropriateness and adherence to VA regulations and VA accounting methods; Documenting financial transactions to assure a proper audit trail, including but not limited to proper and complete documentation of follow-up on reconciliations, and back-up documentation for accounts receivable; Develops a positive working relationship with appropriate government agencies, co-workers, clinical and administrative staff, veterans, program officials and other private industry vendors. You will be rated on the following Competencies for this position: Accounting OperationsAttention to DetailFinancial SystemsTechnical Competence Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is principally sedentary, in a highly automated environment. It is usually accomplished while seated at a desk or table. Some work may require walking in an office or warehouse setting. Work may also require walking and standing in conjunction with travel to and attendance at meetings and conferences. Incumbent may be required to carry small file boxes into storage, lift a cash box, carry light items or drive a motor vehicle. Typical safety precautions, such as pulling file drawers, dropping equipment, etc., are to be observed. Electrical safety precautions must be observed in working around computers. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Jerry L Pettis Memorial Veterans Hospital 11201 Benton Street Loma Linda, CA 92357 US
• Name: Megan Grajeda
• Phone: 562-844-9475
• Email: [email protected]