The Tibor Rubin VA Medical Center is currently recruiting for one (1) Program Assistant in the Health Administration Service, Long Beach, CA. Incumbent will serve as advisors and experts to the Chief, Health Administration, Assistant Chief HAS and HAS Section Chiefs and support the management information components of all HAS related programs. Welcome to VA Long Beach Tibor Rubin - History

Duties

Perform the following duties and responsibilities: Review reports, records and/or statistical computations for accuracy and propriety. Develop and prepare various graphic charts with narrative comments to supplement the reporting systems. Serve as the consult coordinator for the HAS, assuring consults are reviewed, scheduled and/or processed in a timely manner, according to all directives, policies, and procedures. Assist staff and/or analyzes workload trends, projections for inpatient and outpatient activities. Review data submitted for consistency with financial and/or program objectives, and adherence to VA directives Responsible for management analyst, training and organizational development. Assist with and develops a uniform data validation and appraisal system of all data elements for the HAS service. Coordinate the collection of data concerning patient care activities, makes computations as required and reports monthly, quarterly and/or annually to management. Receive and process appropriately the clinical cancellations, request changes, inactivation and restoration of clinics Responsible for monitoring the Kaplow Scheduling Report, Electronic Wait List, Return to Clinic orders, Recall System, and the Veterans Choice List. Responsible for the majority of the timekeeping for HAS and will ensure all exceptions are cleared by the appropriate time frames. Perform duties in other areas of the Health Administration Service and provide back up as needed. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Full-Time, Monday - Friday 8:00am - 4:30pm Telework: notavailable Virtual: This is not a virtual position. Position Description/PD#: Program Assistant/PD02035A Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/12/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. For the GS-07 You may qualify based on your experience as described below: Specialized Experience: (In addition to meeting Time and Grade) You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Microsoft word, excel, patient administration, medical administration, data entry, retrieval, interpret regulations, medical records, web/database queries, spreadsheet creation, basic data gathering, customer service, and phone. (Must be in resume) You will be rated on the following Competencies for this position: Administration and ManagementCommunicationCustomer Service (Clerical/Technical)Organizational Stewardship Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: No specific physical qualifications are needed. Work requires some walking, bending, and carrying light items such as folders or office files. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

No education

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Long Beach VA Medical Center 5901 East Seventh Street Long Beach, CA 90822 US
• Name: Joseph Parra
• Email: [email protected]