This position is located in Surgical Service of the VA Medical Center in Wilkes-Barre ,PA responsible for clerical and administrative functions/support for Surgical Service Daily operations.

Duties

Major duties and responsibilities will include: Serves as the records management liaison responsible for the accountability, maintenance, and disposal of records Tracks action items and notifies supervisor of impending suspense dates Provides administrative support for employee travel requests Maintains employee competency folders, tracking and submitting appraisals, proficiencies, and awards Assists with the management of the Chief's calendar, resolving scheduling conflicts, rescheduling appointments, and printing documents needed for the day Generates, routes for approval/signature and tracks a variety of memorandums, letters, and other documents Works in collaboration with leadership to operationalize quality assurance initiatives Assists with developing, drafting, and updating support policies and procedures, ensuring all regulatory requirements are met Assists with space and information technology (IT) matters, as well as, office supplies, and other logistical needs Manages purchase card use, reconciling purchase cards, maintaining purchase card documentation Performs timekeeping duties Performs other related duties as required. Work Schedule: Monday to Friday, 8:00 AM-4:30 PM Compressed/Flexible: Not Authorized Telework: Not Eligible Virtual: This is not a virtual position. Position Description/PD#: Program Support Asst (OA)/PD03957A Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/29/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS - 06 position you must have served 52 weeks at the GS -05. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Managing clinic schedules(staff and patient care), Troubleshooting of technical equipment issues (software platforms), Maintaining program(s) databases, Manage and tracking of purchase orders expendable and non-expendable items, Problem solving, Development and implementing systems and services (equipment/software installation and administrative accrediting and compliance requirements), Typing, Computer and various database knowledge and usage (VistA, Telehealth management platform, Telehealth SharePoint, MS Office applications, Excel, etc.), Overall administrative management in a clinical setting, Customer and Veteran focus service. Additionally, your resume must include the following information for each job listed: Job title Duties (be as detailed as possible) Month & year start/end dates (e.g., June 2019 to April 2020) Full-time or part-time status (include hours worked per week) Series and Grade, if applicable, for all Federal positions you have held. Failure to provide in this format may lead to being rated ineligible. This position requires the skills of a qualified typist. In addition to meeting the specialized experience, you must be able to type at least 40 words per minute. You will be rated on the following Competencies for this position: Clerical Customer Service (Clerical/Technical) Decision Making Organizational Awareness Technical Competence Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Your resume must include a clear and detailed narrative description, in your own words, of how you meet the required specialized experience. Experience statements copied from a position description, vacancy announcement or other reference material constitutes plagiarism and may result in disqualification and losing consideration for the job. Physical Requirements: Work is mostly sedentary, but also demands some standing, walking, bending, lifting, and carrying of, clinical folders, forms, and miscellaneous supplies to various locations within the medical facility. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Wilkes-Barre VA Medical Center 1111 East End Boulevard Wilkes-Barre, PA 18711 US
• Name: Stephanie Langer
• Phone: 814-860-2282
• Email: [email protected]