This position is located in the Bureau of the Secretary, Office of the Executive Secretariat (S/ES-EX). You will serve as a Staff Assistant, providing office management to the staff in the Executive Secretariat. You will provide administrative management, oversee daily operations and handle confidential matters.

Duties

Creates work processes for scheduling, logistical and planning support to inter organizational groups/meetings. Advises senior management on ways to improve operational capacity, effectiveness and efficiency among other areas of concern. Manages the various operational support activities of the entire organization to include developing processes and procedures to conduct and coordinate all management issues including personnel, travel, general services and procurement. Serves as a liaison with high-level officials of the Department and other government agencies, keeping them informed for actions taken by the Deputy Secretary. Follows up for the Deputy Secretary on action requested by other offices. Helps manage all operational support to the organization and develops operating procedures and best practices to facilitate the coordination of operational efforts, repair and upgrading of equipment, program and operational studies.

Requirements

• U.S. Citizenship is required.
• Incumbent will be subject to random drug testing.
• Must be able to obtain and maintain a Top Secret security clearance.

Qualifications

Applicants must meet all the required qualification requirements described below by the closing date of this announcement. If you are qualifying based on education OR if there are mandatory education requirements listed below, you MUST submit a copy of your college transcript with your application.  NOTE: Applicants must meet time-in-grade and time after competitive appointment requirements, by the closing date of this announcement. Time-In-Grade Requirements: Federal applicants must have served 52 weeks at the next lower grade to satisfy time-in-grade restrictions, per 5CFR 300, Subpart F. Applicants applying for the GS-11 grade level must meet one of the following requirements: A. Have at least 1 full year of specialized experience equivalent to the GS-09 level in the Federal service which provided you with the particular knowledge, skills and abilities to perform the duties of the position. Qualifying specialized experience must demonstrate the following: Experience managing all operational support to the organization. Experience managing calendars and coordinating travel arrangements. Experience developing short term and long-term project objectives. Experience serving as a liaison with high level officials of the Department and other governmental agencies. OR B. Have a Ph.D. or equivalent doctoral degree OR 3 full years of progressively higher level graduate education leading to such a degree, or LL.M. from an accredited college or university. OR C. Have a combination of graduate level education and specialized experience (as described above), which is equivalent to the GS-09 level in the Federal Service. This experience and education together meets 100% of the qualification requirements for this position. Combination of Experience and Education: When an applicant has less than one year of specialized experience as described in the announcement, he or she may combine successfully completed graduate-level education with experience to meet the total qualification requirements. Generally, 18 graduate semester hours is equivalent to 1 full-time year of graduate study (your school and department determine what constitutes 1 full time year of graduate study). The percentage of specialized work experience and the percentage of graduate study must total at least 100%. Note: All applicants WILL BE required to submit transcripts as verification of educational requirement. If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you may lose consideration for this position.

Education

See the qualifications section of this vacancy announcement for education requirements, if applicable.

Education completed in foreign colleges or universities may be used to meet the education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. It is your responsibility to provide such evidence when applying. For a list of accredited organizations recognized as specializing in interpretation of foreign education credentials, visit: www.naces.org/members.php.

Contacts

• Address U.S. Department of State US Department of State 2201 C Street NW Attn: S/ES-HR, Suite 7507 Washington, District of Columbia 20520 United States
• Name: Ramon Murphy
• Phone: 202-647-5919
• Email: [email protected]