The primary purpose of the Administrative Officer is to direct and perform all administrative functions that include, procurement of equipment, budget reporting, management and program analyst, office support services, document control, logistics, and a variety of related administrative matters in Finance Office, including the Office ADPAC and VISN17 Office Employee Travel Point of Contact, and VISN17 purchase card holder.

Duties

He/she independently develops and implements solutions to the complex issues that arise between the various departments throughout the VISN, Consolidated Units and aligned supported services throughout the V17 Medical centers. Assignments involve all aspects of the Finance Office and often extend to other VISN 17 Program Offices and priorities. The incumbent is responsible to assist the Chief Financial Officer and the Program Office Chiefs in development of policies, procedures, communications, and other documents. Develops, reviews and interprets all station memorandums, bulletins, and pertinent VA regulations to ensure compliance with set guidelines and advising all involved personnel of the same. Prepares, recommends, and implements both short and long-range plans and programs for the efficient operations of all administrative functions. Incumbent is trained in the process improvement and is a key facilitator for performance improvement activities. Direct the personnel management program for Finance Office, coordinating and performing the full range of human resources requirements. Incumbent is responsible for personnel management functions including: recruitment packages, classification, staffing, employee relations, the performance appraisal process, employee awards, training, EEO programs, workman's compensation, and performing necessary research related to human resources management issues. Performs routine and recurring budget administration duties which facilitate the conduct of more complex and detailed review and analysis functions. The incumbent will support the budget for personnel salaries and expenses in activities financed through direct annual appropriations. Gathers extracts, reviews, verifies, and consolidates a variety of narrative information and statistical data needed in the formulation and presentation of budget requests. Crosschecks the accuracy of budget and program data in related budgetary forms, schedules, and reports. Changes or recommends the adjustment of inconsistent totals, subtotals, and individual entries. Incumbent will serve as the ADPAC for Fiscal Service. The incumbent will provide initial training and first line troubleshooting for the Finance Office staff at Arlington and STX. This requires working closely with VISN and National Management staff, Office of Information & Technology (OI&T) staff, Information Security Officer (ISO), and Chief Health Informatics Office (CHIO). Work Schedule: Monday - Friday, 8:00am - 4:30pm, CST Virtual: For highly qualified applicant Position Description/PD#: Administrative Officer/PD004690 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/28/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: creating reports, coordinating and scheduling meetings, and submitting requests/work orders using a personal computer and office automation programs (such as word processing, spreadsheets, etc.); knowledge of VA travel policy; purchase card policy duties; maintaining and updating department or service-level databases and shared computer drives; managing and balancing financial aspects of general fund control points and purchase procedures; and preparing and submitting requests for recruitment, promotion, reassignment, and disciplinary actions. NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Ph.D. or equivalent doctoral degree, or 3 full years of progressively higher level graduate education leading to such a degree, or an LL.M. in a field related to this position that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. NOTE: Transcripts must be submitted with application. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education as described above. You will be rated on the following Competencies for this position: Financial Management Organizational Awareness Manages Resources Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: he work is sedentary. Some work may require movement between offices, hospitals, warehouses, and similar areas for meetings and to conduct work. Work may also require walking/standing, in conjunctions with travel to and attendance at meetings and/or conferences away from the work site. Incumbent may carry and lift light items weighing less than 15 pounds. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: If your school has changed names, or is no longer in existence, you must provide this information in your application.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address VHA VISN 17 Human Resources 2301 E. LAMAR BLVD SUITE 650 ARLINGTON, TX 76006-7428 US
• Name: VISN 17 SSU USAS Group
• Email: [email protected]