The Probation Clerk position will provide office assistance and support to probation officers in accordance with approved internal procedures and policies. This position will include duties of both an operational and technical nature to ensure the smooth and efficient operation of the office and to support probation officers in a wide range of areas.

Duties

A Probation Clerk performs a variety of duties and responsibilities that include, but are not limited to, the following: Formats, types, proofreads, and edits reports developed by officers, often within a short time period. Reports include presentence reports, pretrial services reports, violation reports, and any other investigative reports, etc. for the Court. Performs reception duties by greeting visitors/clients in person and on the telephone, answering routine questions, and directing visitors/callers to the appropriate person or department. Prepares reports, form letters, notices and other correspondence using templates and forms. Assists with preparing correspondence and documents, including typing, keyboarding, formatting, and generating documents from templates and notes. Prepares, maintains, updates and tracks paper and electronic files. Makes copies and delivers documents to staff. Assists staff with scanning, copying, filing, stamping and locating files and documents. Performs data entry functions. Generates standard reports from databases and computerized systems. Tracks statistics and data. Receives, prioritizes and routes all incoming materials from the Court to appropriate individuals in the office. Receives, screens and routes incoming and outgoing mail to appropriate individuals in the office; processes mail requiring special handling and provides outside messenger service. Performs duties as assigned.

Requirements

Qualifications

Minimum Job Qualifications: Applicants must have a high school diploma or equivalent. The successful candidate must have at least two years of progressively administrative/clerical experience that involved: Excellent clerical and organizational skills, ability to communicate well with others and demonstrate the ability to work in a team environment; Recurring application of administrative policies, procedures and practices; Skill in spelling, grammar and proofreading, and preparation of various forms, documents, correspondence and reports; Maintenance of file and tracking systems; Dealing with a variety of people tactfully and courteously in person and on the phone; and Use of automated software applications (Microsoft Word, Excel, Adobe Acrobat, Outlook, etc.) and office equipment for scanning, copying and faxing. Preferred Qualifications: Legal and/or court experience.

Education

H.S. Diploma

Contacts

• Address US District Court, Northern District of West VA 1125 Chapline Street P.O. Box 471 Wheeling, WV 26003 US
• Name: Kelly Fry
• Phone: 304-234-0399
• Email: [email protected]