This position is located in the Bureau of Land Management, Oregon, in the Medford or Lakeview District Offices. Duties will be developmental in nature when filled below the full performance level. Promotion to the full performance level is neither guaranteed nor implied and will be based solely on your ability to satisfactorily perform the work of the position, existing work at the higher grade level, and recommendation by the position's supervisor.

Duties

This position will have a variety of Administrative Support duties including assisting programs such as: fleet, property, facilities, records, human resources, budget and procurement. They could assist the Property Management Specialist with the development, formulation, and tracking of office budget for multiple accounts. Assists with tracking and inventory of both real and personal property management databases. Incumbent will also assist with day-to-day operations and management of government housing facilities and perform routine/simple inspections. Incumbent could assist in scheduling motor vehicles for repairs, inspections, and maintenance as needed. Ensure appropriate records are maintained and monthly reporting requirements are met. Incumbent will track obligations and expenditures for motor vehicles and consolidate information into summaries and/or reports. Identify recurring issues, problems, or conditions; and seek solutions to more complex issues based on application of relevant rules, regulations, and procedures, and/or consultation with higher graded employees. . Incumbent could assist with records management across the District including assisting with the move towards electronic records management. They will assist with the development and formulation of office budget for accounts with various sub-activities or funding sources. They will maintain and review financial documents and complete training in order to be able to process transactions in the automated financial system. Incumbent could assist with human resources by serving as a point of contact on some human resource type matter and assisting supervisors and the Human Resource Specialist in preparing pertinent personnel forms and documents. Incumbent could assist with purchasing supplies and equipment using acquisition procedures through the DOI charge card program. They will assist with maintaining receipts, verifying transactions, and reconciling charge card statements for submission to the BLM Agency/Organization Program Coordinator (AOPC).

Requirements

• U.S. Citizenship required.
• May be required to complete background investigation.
• Meet Selective Service Registration Act requirement for males.
• Must provide resume and supporting documents (See required documents) prior to the closing date of this announcement.
• You cannot hold an active real estate license, nor can you have an interest or hold stocks in firms with interest in Federal Lands.
• If you are a new employee or supervisor in the Federal government, you will be required to complete a one-year probationary period.
• Selectee will be required to participate in the Direct Deposit Electronics Funds Transfer Program.
• Status applicants must meet time-in-grade requirements.
• You may be required to occasionally travel overnight away from home. You must be eligible to obtain a government charge card for travel purposes.
• BLM may use certain incentives, currently offered by the Federal government, to attract high quality applicants.
• Please follow all instructions carefully; errors or omissions may affect your rating.

Qualifications

In order to qualify, you must meet the experience and/or education requirements described below. Your resume must clearly describe your relevant experience. If qualifying based on education, a copy of your unofficial transcripts must be provided with your application. MINIMUM QUALIFICATIONS: To be considered minimally qualified for this position, you must demonstrate that you have the required specialized experience and/or education for the respective grade level in which you are applying. Qualifications at the GS-04 Level: General Experience: Applicants must have one full year of general experience in progressively responsible clerical, office, or other work that indicates the ability to acquire the knowledge and skills needed to perform the duties of this position. OR Education: Successful completion of at least two years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university. (Note: You must attach a copy of your transcripts.) OR. Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide your semester hours of by 60. Add the two percentages. Qualifications at the GS-5 Level: Specialized Experience: Applicants must have one full year of specialized experience comparable in scope and responsibility to the GS-04 grade level in the Federal service (obtained either in the private or public sectors) performing the following: (1) answering telephones, providing information to customers and transferring them to the appropriate individuals; (2) organizing and filing hard copy documents to ensure monthly reporting requirements are met; (3) proofreading and printing correspondence for other staff members; and (4) preparing receipts, records, and tracking forms in accordance with current instructions. This experience must be comparable in scope and responsibility to the GS-4 grade level in the Federal service and/or private sector. OR Education: Successfully completed a full four-year course of study above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college, or university. Note: You must submit a copy of your transcripts with your application. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide your semester hours of education beyond two years (total semester hours minus 60) by 60. Add the two percentages. Qualifications at the GS-6 Level: Specialized Experience: Applicants must have one full year of specialized experience comparable in scope and responsibility to the GS-06 grade level in the Federal service (obtained either in the private or public sectors) performing the following: (1) serving as the clerical point of contact for a wide variety of administrative support functions which include assisting customers and staff to resolve recurring technical problems; (2) tracking office budget for supplies and materials in an automated financial system; (3) preparing, editing, and/or finalizing correspondence for office supervisors and managers; and (4) purchasing supplies and equipment using simplified acquisition procedures. This experience must be comparable in scope and responsibility to the GS-5 grade level in the Federal service and/or private sector. For the GS-06 level, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted. Status merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible. One year at the GS-05 is required to meet the time-in-grade requirements for the GS-06 level. Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement. IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume does not support your questionnaire answers, we will not allow credit for your response(s). Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. You must include months, years and hours per week worked to receive credit for your work and/or volunteer experience. One year of specialized experience is equivalent to 12 months at 40 hours per week. Part-time hours are prorated. You will not receive any credit for experience that does not indicate exact hours per week or is listed as "varies". A review of your resume and supporting documentation will be made and compared against your responses to the Occupational Questionnaire to determine if you are qualified for this job. If your resume is incomplete or does not support the responses provided in the Occupational Questionnaire, or if you fail to submit all required documentation, you will be rated 'ineligible', 'not qualified', or your score may be adjusted accordingly. If a determination is made that you have inflated your qualifications or experience, you may lose consideration for this position. You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), the responses you provide on the application questionnaire, and the result of the additional assessments required for this position.

Education

To qualify based on education, you must submit a legible copy of transcripts from an accredited institution with your name, school name, credit hours, course level, major(s), and grade-point average or class ranking. Transcripts do not need to be official, but if you are selected for this position and you used your education to qualify, you must provide official transcripts before you begin work.

If you are using education completed in foreign colleges or universities to meet qualification requirements, you must show that your education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university.

GRADUATE EDUCATION: One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.

Contacts

• Address BLM Oregon State Office BLM Oregon State Office, OR-953 1220 SW Third Portland, OR 97204 US
• Name: San Antonio Services Branch
• Phone: 816-541-8101
• Email: [email protected]