This position is located in the Office of General Surgery of the VA Medical Center in Birmingham, AL.

Duties

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Receives schedules, refits, and contacts members of the staff, facility, and persons outside the agency; Schedules, coordinates, and maintains meetings, conferences, patient appointments, and other such engagements on behalf of the Chief; Provides telephone and receptionist services for the office; Receives and controls incoming correspondence; Processes incoming and outgoing materials such as correspondence, reports, mail, memoranda, and other forms of written communication; Prepares manuscripts, grant proposals, statistical reports, tables, and charts using knowledge of scientific medical and/or other technical terms; Evaluates data collection forms and coordinates incoming data from a variety of sources; Researches, prepares, and reviews documents, reports, and/or applications for omissions and inconsistencies, and ensures data entry is complete and accurate; Maintains an automated system of program-specific data to track suspense file on reports, response due dates, discovery requests, etc.; Monitors and reviews monthly department expenditures, invoices, and delivery notices and accesses the computer system to find, review, and/or reconcile purchase orders; Performs typing or transcribing duties; Files material and develops and maintains office filing systems; Schedules and coordinates appointments, meetings, and conferences; Attends meetings, prepares meeting minutes, and follows up on action items with the appropriate staff independently; Coordinates employee travel arrangements and accommodations; Keeps abreast of various procedural requirements, for example, procedures required to process vendor purchases, travel vouchers, and timecards; Uses data obtained from several sources to compile all required monthly/quarterly reports; Monitors the use of office supplies for the entire service and purchases supplies as needed using purchase card; Complies with all acquisition regulations, reconciles purchase card charges, and resolves any disputes of unknown or incorrect charges within established time limits; Collects, compiles, and/or tracks data and statistical information; Performs related duties as required. Work Schedule: Monday through Friday, 7:30am - 4:00pm. Recruitment & Relocation Incentives: Not authorized. Financial Disclosure Report: Not required.

Requirements

Qualifications

TYPING PROFICIENCY: This position requires the ability to type 40 words or more per minute. ~AND~ MINIMUM QUALIFICATIONS GS-06: One year of specialized experience that equipped you with the knowledge, skills, and abilities to successfully perform the duties of this position, and that is typically in or related to the position. To be creditable, specialized experience must have been equivalent to at least the GS-05 grade level in Federal service. Specialized experience includes: performing clerical duties in an office environment; maintaining and ordering office supplies; ensuring the completeness and accuracy of office documents/files, including travel vouchers and employee timecards. This experience must be detailed in your resume to receive credit. You will be rated on the following Competencies as part of the assessment questionnaire for this position: ClericalCommunicationsComputer SkillsManages and Organizes Information IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Physical Requirements: The work is sedentary. Typically, the employee sits comfortably, however there may be walking, standing, bending, and carrying of light items like papers or books, driving an automobile, etc. No special physical demands are required to perform work. The work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as offices, meeting and training rooms, and residences or commercial vehicles. The Secretary must use safe work practices with office equipment, avoid trips and falls, observe fire regulations and traffic signals, etc. The work area is adequately lighted, heated, and ventilated. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

There is no educational substitution at this grade level.

NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Birmingham VA Medical Center 700 South 19th Street Birmingham, AL 35233 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]