The Supervisory Supply Management Specialist position is located within the Supply Chain Management Service of the Montana VA Health Care System with multiple sites of care and supported catchment areas, providing oversight, guidance, management and integration of supply chain operations across the organization.

Duties

This position plans and manages all levels of supply chain activities involved in sourcing, procurement and logistics management; coordinates and collaborates with a variety of stakeholders including clinicians, professional/administrative peers, suppliers, intermediaries, third party service providers, and customers. Major duties and responsibilities include, but are not limited to: Standardizes business processes and establishes performance measures. Integrates and aligns acquisition, delivery and management of supplies, equipment and services to ensure the successful delivery of patient care. Establishes policy and ensures best practices are implemented as appropriate. Directs all supply management, material management, production control activities. Ensures efficient allocation of resources for assets through the entire lifecycle (which includes planning, requirement determination, procurement, maintenance/upgrade, management/utilization and disposal). Analyzes the supply chain developing actions as a result of analysis results, metrics, quality assurance/compliance, operating practices, and reporting. Develops and executes remediation actions of deficiencies. Develops a formalized communication and education plan to consolidate/standardize common use products. Performs broad and comprehensive formal studies of benefits, impacts, characteristics and problems. Conducts strategic planning and quality management of the equipment and leasing programs. Plans and coordinates with fiscal, acquisition, clinical and administrative operations in the managing and integrating of supply chain operations. Plans, develops and adapts the supply chain management procedures as needed to coordinate the management and control of all expendable (EX) and non-expendable (NX) inventory. Develops implements and evaluates the logistics and property accountability plans and policies. Oversees the planning and coordination of periodic inspections, inventories and change of hand receipt accounts. Evaluates the overall effectiveness of the logistics activities and operations. Provide support, technical guidance and assistance to all organizational logistics personnel. Conducts cost-benefit analysis for procurements through the total supply chain. Oversees inventory management and accountability for all material and commodities. Develops, implements and evaluates the logistics and property accountability plans and policies for the organization. Responsible for the formal accounting of special and/or sensitive items. Conducts audits, compliance reviews and program effectiveness/efficiency reviews of all logistics activities. Develops strategies to assist supported activities and the acquisition staff with Advanced Procurement Planning (APP). Collaborates with leadership to ensure integrated and seamless logistics and acquisition support to customers. Leads the development of long range plans and consolidated requirements into acquisition strategies for services, supplies and equipment. Evaluates products and services for award. Oversees procurement package assembly, submission in an electronic databases, and coordination with Contracting Department. Analyzes requirements, develops forecasts, directs re-allocation and provides guidance for the execution of funds. Utilizes financial information to match projected expenditure rates with acquisition lead times and anticipated workloads. Accounts for funds used to requisition NX and EX property. Ensures funds are properly expended before they expire. Plans, organizes and assigns work to subordinates engaged in logistics and property management through subordinate supervisors. Develops short- and long-range plans, milestones, and policy for the accomplishment of assigned functions. Participates on or leads various national work groups that are established to improve and re-engineer logistics operations, systems and policies. Ensure all subordinates supervisors and staff keep compliance with all applicable laws, rules, regulations, directives and procedures. Informs and educates individuals/groups to enable them to better understand and utilize the services provided. Provides advice and counsel to employees and subordinate supervisors relative to work and administrative matters. Prepares requests for filling vacancies to meet workload requirements. Executes administration and personnel management responsibilities. Ensures equity in performance standards that are developed by subordinate supervisors. Work Schedule: Monday-Friday, 8:00am-4:30pm Virtual: This is not a virtual position. Position Description/PD#: Supervisory Supply Management Specialist/PD99474S Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/15/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-12 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Expert-skill level of all facets of logistics and acquisition management including requirements determination, acquisition, materiel management, performance measurement, quality management and continuous process improvement, inventory and warehouse management, transportation; skill in contracting methods/types for procurement planning, product evaluation and services award; skill to manage local facility acquisition programs involving management, coordination and planning of a number of contracts; acquisition strategy to manage long-term pre-award and post award acquisitions; skill to manage multiple VISN commodity standardization initiatives to include long-range procurement planning for events such as contingencies, shortages, local and national disasters; thorough knowledge of the program objectives, scheduling and interrelationships with other programs; skill in interpreting policies to solve unprecedented and unpredictable problems; comprehensive knowledge of post-award procedures sufficient to administer complex service and supply contracts such as medical/surgical prime vendor, new technology acquisitions (RTLS, point of use technology, etc.); knowledge of agency program planning, funding and management information systems; broad knowledge of the organization and functions of activities involved in providing logistical support; ability to coordinate and evaluate the efforts of functional specialists to identify specific requirements and to develop and adjust plans and schedules to include forecast planning and budget execution for supplies, subsistence, durable medical equipment, medical gases, expendable/non-expendable and capital equipment, inventory management, warehouse operations, transportation and distribution; expert knowledge of logistics operations, practices, systems and performance management; ability to utilize information technology to integrate real time data reporting of logistics, human capital and financial information; ability to provide asset visibility and to support processes designed to optimize facility logistics and return on investment and assets; skill in the use of performance measurement data, advanced data analysis techniques, tools, systems and statistical analysis to provide objective performance monitoring, substantiate workload projections and identify improvement opportunities to the VISN; ability to conduct staffing needs analysis for logistical staff functions within the organization; thorough knowledge of all clinical, human resources, materiel and capital management functions associated with carrying out the patient care mission; knowledge of the product recall process to help with the oversight of the Facility Recall Program, ensuring that designated, unsafe to use products are removed from use and inventory(s), and properly mitigated to minimize its impact on VA patient care and safety; excellent written communication skills must be evident in order to develop a wide range of written products such as reports, memoranda, briefings, presentations, etc. on subjects that may be highly sensitive, complex and/or controversial; excellent oral communication skills in order to conduct meetings, briefings, and meet and deal with others throughout and external to the organization who may often have different points of view and conflicting goals, objectives and priorities. You will be rated on the following Competencies for this position: Acquisition StrategyAdministration and ManagementFinancial ManagementLeadershipManages Human ResourcesPlanning and EvaluatingProblem SolvingTechnical Competence Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary, but requires visits to warehouse and storage areas, loading docks and other facilities. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Fort Harrison VA Medical Center 3687 Veterans Drive Fort Harrison, MT 59636 US
• Name: Ruthie Diaz
• Phone: (303) 202-8660
• Email: [email protected]