This position is located in the Surgery Service at Hines Veterans Administration Hospital/Hines, IL (a lA complexity facility). The primary purpose of this position is to serve as an Administrative Officer who supervises all administrative and support positions within the Surgery Service.

Duties

Major Duties Include: Directs the personnel management program for the organization, performing or overseeing the full range of human resources requirements. Provides personnel management and administration for a large organization with varied functions and activities with new and changing requirements. Directs the personnel management program for the office, including matters involving recruitment, promotions, awards, position classification,-training, disciplinary actions, etc. Shares oversight responsibility with the Chief of service for performance appraisal and merit pay programs. Ensures that the office adheres to reporting requirements at all levels. Develops status reports or response materials for the manager for higher level attention, review or signature. Directs development of all personnel documentation and of personnel actions. Provide expert advice to managers on office human resource needs. Provides for the budgeting and financial management for the organization. This includes budget formulation, justification, · and execution; :financial management; and :financial reporting. Provides advice to management and program personnel on budgetary and finance issues. As top advisor to management, provides budget management for major, unstable programs. Maintains awareness of and information about the overall status of financial resources for the office m order to react to changing situations with timely recommendations. Manages procurement and contracting for the organization. This may include preparing procurement requests, evaluating proposals for work, acting as a COR for procurements, and/or maintaining procurement and contracting records. Manages contracting and procurement for large, complex procurements. Drafts and/or reviews all contract proposals and agreements to assure accurate budgetary, personnel and administrative arrangements. Provides advice to management and staff on contracting and procurement policies and issues. Provides for the overall administrative management for the organization. This may include interpreting administrative policies, developing implementing or local policies, defining administrative requirements, and/or providing advice to top management on related issues. Serves as the principal advisor to the agency on all administrative management matters associated with programs and operation. This position supervises the administrative and clerical staff within surgery service line. Supports all providers with activities involved with clinical care. Is an ambassador for the Surgery Service Line interacting with all other services involved with clinical care. Work Schedule: 800 am to 430 pm or TBD Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD10118O Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/15/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. typically include, but are not limited to: OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have . OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond. You will be rated on the following Competencies for this position: Attention to DetailCommunicationContracting/ProcurementDecision MakingManaging Human ResourcesSelf-DirectionSystems Thinking Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required Work Environment: Work is typically performed in an adequately lighted and climate controlled office. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Edward Hines Junior Hospital 5000 South 5th Avenue Hines, IL 60141 US
• Name: Kiphanie Moore
• Phone: 414-712-8177
• Email: [email protected]