Job opening: Records and Information Management Specialist

Salary: $70 655 - 91 848 per year

Published at: Sep 08 2023

Employment Type: Full-time

Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information. The primary purpose of this position is to serve as the Command Publications & Directives Manager and Assistant Command Freedom of Information Act (FOIA) manager. Responsible for recommending policy, prescribing procedures, providing guidance, current and future planning, program management, and implementation for NORAD and USNORTHCOM publications and forms.

Duties

Manages the NORAD and USNORTHCOM Commands Publications Program. Incumbent is the Command's Publications and Directives Manager. Responsible for recommending local policy, prescribing procedures, providing guidance, current and future planning, program management, and implementation of both Commands. As a Command KM Analyst, advises the Deputy Chief of Staff for Command Information using Business Process Management (BPM tools for implementation and sustainment of Publications and Directives or FOIA processes. Serves as the Assistant Command FOIA Manager for N-NC and functions as the Initial Denial Authority (IDA for all NORAD USNORTHCOM classified/unclassified records requested under the FOIA, in the senior FOIA manager's absence. Command Task Management. Serves as a Top-Level Combatant Command Task Manager [Organizational Mailbox (OMB) manager] responsible for managing requirements (taskers/suspense's) via the assigned Task Management Tool (TMT) for the entire Command. Prepares and coordinates, as appropriate, executive level taskings/suspense's related to mission requirements for NORAD- USNORTHCOM on all matters, which includes ensuring that proposals, answers, and all written communications are properly coordinated, vetted, and sent. Directs the NORAD and USNORTHCOM Commands Forms Program. Incumbent is the Command's Form Manager. Responsible for standardizing command procedures for creating, producing, and completing command forms. Ensures data within the automated Forms Database Management System (ADMS) is consistent and up to date at all times.

Requirements

U.S. Citizenship Required
Males must be registered for Selective Service, see www.sss.gov.
If authorized, PCS will be paid IAW JTR and AF Regulations. If receiving an authorized PCS, you may be subject to completing/signing a CONUS agreement. More information on PCS requirements, may be found at: https://afciviliancareers.com/regulatory/
This posn is subject to provisions of the DoD Priority Placement Program
Disclosure of Political Appointments
The incumbent of this position is subject to recall with little or no notice.
Incumbent might be required to work an alternate work schedule, overtime, and/or weekends and holidays, if needed. During periods of crisis response, serves as a member of the Crisis Response Group (CRG), as required.
The employee may be required to travel by commercial or military aircraft, or government ground transportation in the performance of duties.
The employee may be required to work non-traditional duty hours, which may include evenings, weekends, holidays and is subject to short or no-notice recall to duty for contingency or emergency operations or exercises.
A Top Secret/Special Sensitive clearance is required for this position.
This position is designated by the Air force as a Test Designated Position (TDP) under the Air Force Civilian Drug Testing Program.
In the performance of assigned duties, employee uses tact, diplomacy, and professionalism to promote effective working relationships with a variety of offices and agencies.
This is a KEY position IAW AFI 36-507.
TRAVEL AND RELOCATION EXPENSES WILL NOT BE PAID. Refer to AFMAN 36-606 for guidance regarding centrally managed positions to determine PCS allowances.
All federal employees are required to have direct deposit.

Qualifications

In order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Administrative and Management Positions. SPECIALIZED EXPERIENCE: Applicants must have at least one (1) year of specialized experience at the next lower grade GS-09, or equivalent in other pay systems. Examples of specialized experience includes performing the knowledge of GSA, DoD, USAF, NORAD and USNORTHCOM publications and forms management program, information management principles and techniques, office management and work measurement techniques and procedures is required. Knowledge of pertinent laws, regulations, policies, and precedents which affect the use of program and related support resources in the areas studied. Knowledge of DoD and Air Force publication and forms management policies, practices and procedures used to evaluate and ascertain determinations that would be applicable to each individual command concerning the direction of their forms and publication management program. Knowledge of the principles, associated with the Freedom of Information Act (FOIA) program; the Privacy Act of 1974, as amended, and the policies, practices and procedures associated with the handling of sensitive, or classified information. Skill in developing new or modified work methods, organizational structures, management process, and/or program administration procedures. Understanding of the technical capabilities of systems, programs, and software to recommend which will meet requirements for some types of forms and publications programs. OR EDUCATION: Ph.D. or equivalent graduate degree or 3 full years of progressively higher level graduate education leading to such a degree in a field which demonstrates the knowledge, skills, and abilities necessary to perform the work of the position. NOTE: You must submit copies of your college transcripts. OR COMBINATION OF EXPERIENCE AND EDUCATION: one year of progressively higher-level graduate education but have not obtained a Ph.D. or equivalent graduate degree. NOTE: You must submit copies of your college transcripts. FEDERAL TIME-IN-GRADE (TIG) REQUIREMENT FOR GENERAL SCHEDULE (GS) POSITIONS: Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible. One year at the GS-09 level is required to meet the time-in-grade requirements for the GS-11 level. TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks. NOTE: Applicants applying as VEOA candidates who are current GS civil service employees or are prior GS civil service employees within the past 52 weeks must also meet time-in-grade requirements. KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas: 1. Knowledge of the Air Force publications system and DoD Combatant Commands' publication requirements, policies, and practice, as well as a comprehensive understanding of US government regulations for electronic documentation. 2. Knowledge of the concepts, practices, and techniques used to identify, engage, influence, and monitor relationships with individuals and groups connected to a work effort; including those actively involved, those who exert influence over the process and its results, and those who have a vested interest in the outcome (positive or negative). 3. Knows the organization's mission and functions, and how its social, political, and technological systems work and operates effectively within them; this includes the programs, policies, procedures, rules, and regulations of the organization. 4. Identifies and analyzes problems; weighs relevance and accuracy of information; generates and evaluates alternative solutions; makes recommendations. 5. Knowledge of FOIA Federal laws and regulations and DOD policies and directives that govern the release of Federal information to the general public, including foreign nationals and international organizations. 6. Knowledge of the classification system, original classification authority responsibilities, and the classification /declassification system, including RD, FRD, and NST information. Knowledge of change management principles, strategies, and techniques required for effectively planning, implementing, and evaluating change in the organization. Knowledge of methods, metrics, tools, and techniques of Business Process Management, including Continuous Process Improvement (CPI) and Business Process Reengineering (BPR). Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral presentations; listens to others, attends to nonverbal cues, and responds appropriately. PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. ADDITIONAL CONDITIONS OF EMPLOYMENT: A Top Secret/Special Sensitive clearance is required for this position. The employee is required to possess and maintain a Top Secret/Special Sensitive as a condition of employment. Per AFGM2017-36-04, dated 4 Oct 17, the investigative requirement CANNOT be waived for special sensitive positions. This position is designated by the Air force as a Test Designated Position (TDP) under the Air Force Civilian Drug Testing Program. As a mandatory requirement for employment in this TDP, the incumbent is (A) to refrain from use of illegal drugs and (B) if required, to submit to urinalysis testing. The selectee must sign a statement acknowledging the position occupied is identified as a TDP. This is a KEY position IAW AFI 36-507. Duties of this position are essential to the accomplishment of wartime/ contingency operations. Incumbent of key positions must be removed from their military recall status if alternative for filling of the position during an emergency are not available. May be required to perform Battle Roster functions during Exercise and Real World events. Battle Roster functions may include, but are not limited to, Joint Personnel Operation Cell, Contingency Command Center, Future Operations Center, Joint Enabling Capability, and other tasks as assigned. These duties may require additional duty hours and/or alternate duty locations.

Education

IF USING EDUCATION TO QUALIFY: If position has a positive degree requirement or education forms the basis for qualifications, you MUST submit transcriptswith the application. Official transcripts are not required at the time of application; however, if position has a positive degree requirement, qualifying based on education alone or in combination with experience, transcripts must be verified prior to appointment. An accrediting institution recognized by the U.S. Department of Education must accredit education. Click here to check accreditation.

FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.