About the Position: Serves as an Administrative Support Specialist within the directorate, aids the director, division chiefs, supervisors, and staff via extensive knowledge and understanding of the organization, its methods, funds, people, and other management tools. Coordinates and consults with the division supervisors on administrative matters that can affect the workforce.

Duties

Direct administrative operations of the organization to ensure the most effective support is provided to management. Maintain organization's professional files and/or correspondence. Inspect office program files to assure file plans and/or maintenance procedures are followed. Ensure administrative guidelines are in accordance to the organization's guidelines, mission and/or objectives. Oversee administrative procedures in order to detect areas in need of administrative control or refinement. Provide guidance and/or assistance on applicable procedures and/or instructions to other personnel in the office. Use an automated capability (i.e. Task Management Tool (TMT) or Enterprise Task Management Software Solution (ETMS2)) to manage directorate and command level suspense actions for accurate and timely responses and/or staff coordination. Utilize an automated government travel system (ex., Defense Travel System) to coordinate, schedule, and/or advise employees on travel arrangements. Utilize correct office protocol to prioritize/schedule events, staff actions, calls and/or visitors. Prepare correspondence using correct format, spelling and grammar.

Requirements

• This position has a Temporary Duty (TDY) or business travel requirement of 10% of the time.
• This position requires the incumbent be able to obtain and maintain a determination of eligibility for a Secret security clearance or access for the duration of employment.
• Appointment to this position is subject to a one-year probationary period unless the appointee has previously met the requirements as described in 5 CFR Part 315.
• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.

Qualifications

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. 30 Percent or More Disabled VeteransCurrent Department of Army Civilian EmployeesCurrent Department of Defense (DOD) Civilian Employee (non-Army)Defense Civilian Intelligence Personnel System (DCIPS) Interchange AgreementDomestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel WorkforceInteragency Career Transition Assistance PlanLand Management Workforce Flexibility ActMilitary Spouses, under Executive Order (E.O.) 13473People with Disabilities, Schedule APriority Placement Program, DoD Military Spouse Preference (MSP) EligibleVeterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Specialized Experience: One year of specialized experience which includes, (1) Applying a variety of administrative support duties including develop briefings and reports (i.e. spreadsheets and graphs), coordinate recurring deliverables, prepare correspondence, and/or maintain records and files; (2) Interpreting regulations to implement processes, such as, employee travel (i.e. Defense Travel System), the government travel card program, etc.; and (3) Utilizing office automation tools, such as, the Task Management Tool (TMT) or Enterprise Task Management Software Solution (ETMS2), to track and coordinate suspense actions. This definition of specialized experience is typical of work performed at the second lower grade/level position in the federal service (GS-07). OR Education: Master's or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the first year (total graduate semester hours minus 18) by 18. Add the two percentages. You will be evaluated on the basis of your level of competency in the following areas: Administration and ManagementCustomer Service (Clerical/Technical)Oral CommunicationProblem Solving Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-07).

Education

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address GT-W0QFAA HQ MIL SURFACE DEPLOYMENT AND DIST CMD DO NOT MAIL Scott AFB, IL 62225 US
• Name: Army Applicant Help Desk