The Long Beach VA Medical Center is currently recruiting for three (3) Purchasing agent to work in Prosthetics Services Long Beach, CA. The incumbent is a member of Prosthetic & Sensory Aids Services (PSAS) within the Prosthetic Service Line under the VISN. Performs technical level purchasing support adhering to the FAR, V AAR, VHA, and Prosthetics Directives and Handbooks. Welcome to VA Long Beach Tibor Rubin - History

Duties

Major duties are not limited to: Perform technical level purchasing support adhering to the FAR, VAAR, VHA, and Prosthetics Directives and Handbooks, VISN policy and station memorandums to acquire patient specific medical equipment, supplies and services. Provide patient care and support services to an adult population and serves as the point of contact for external customer service inventory needs and support. Deduce from written prescriptions or oral requests what items or services are needed. Initiate action on "stat" requests within 24 hours, or five (5) working days for routine requests. Monitors, receives, tracks, interprets, and analyzes Prosthetic Consults, and prescriptions (VAF I0-2431) for items, services and home medical equipment form physicians, therapists, medical center personnel, patients or their representatives. Examines clinical health records and claims folders to determine eligibility and entitlement for items and services based on adopted criteria and advises Veteran of the same. The incumbent can spend 25% of their time researching the use of different solicitation methods, ordering or reporting procedures in both the purchase card menu and the prosthetics program. Purchases specialized equipment or services that have an unstable price or product characteristic, hard-to-locate sources, have critical characteristics, or similar complicating factors and resolves a variety of purchasing problems, such as inadequate or restrictive specifications, lack of multiple suppliers, urgent need, or insufficient price history, or with continual requirement changes and updated products. Obligates under established contracts, agreements or mandatory sources, or requiring 'excluded' documentation or Chief of Staff 'waiver' approval. Documents the services required per the contractual agreement and monitors, tracks and trends contractor performance. Reports any detected non-contractual findings to the Contracting Official Representative (COR). Incumbent provides assistance and training to new Purchasing Agents in ordering of appropriate prosthetic appliances, purchase card reconciliation, stock and inventory control, etc. Trains new Purchasing Agents on the latest PSAS Software packages as they relate to the Patient Services Section within PSAS. Incumbent will be required to assist with additional workload due to the absence of one or more Purchasing Agents for an extended period of time (leave). The incumbent is responsible for data collection used in preparing and submitting numerous reports: Federal Procurement Data System (FPDS), Cost Distribution Report (CDR), 1465, Delayed Orders, and Patient Satisfaction Survey, Quality Assurance and Needs/Excess. Data is analyzed and used to measure compliance with government socio-economic goals, to ensure adequate resource funding and to formulate patient care goals. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Mondays to Fridays, 8:00 am- 4:30 pm Virtual: This is not a virtual position. Position Description/PD#: Purchasing Agent/PD12575A, PD02101A, and PD99432A Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/29/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-6 position you must have served 52 weeks at the GS-5. For a GS-7 position you must have served 52 weeks at the GS-6. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: GS-06 In addition to meeting the you must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Verifies Unique Entity ID (UEI), Examines clinical health records and claims folders, and Negotiations and awarding of purchase orders Specialized Experience: GS-07 In addition to meeting the you must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Verifies Unique Entity ID (UEI) Examines clinical health records and claims folders, and Negotiations and awarding of purchase orders You will be rated on the following Competencies for this position: Administration and ManagementAttention to DetailContracting/ProcurementManages and Organizes Information Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Work is primarily sedentary when conducing purchasing functions for PSAS, however while conducting inventory management functions, the incumbent may work comfortably in a warehouse environment, sitting, standing, walking, bending, lifting, carrying, retrieving and managing inventory. Prolonged periods of working at a computer terminal is required. Ability to retrieve equipment from a storage room is required. Climbing associated with stocking of equipment and other items in storage areas is necessary. Incumbent may carry/lift items weighing up to twenty-five (25) pounds. Normal safety precautions are adequate. The work involves moderate discomfort when visiting sites away from the office. At times the employee may be required to wear protective clothing when visiting the Prosthetic and Sensory Aids Fabrication Laboratory. Often, walking between the main medical center and other parts of Prosthetics to conduct professional duties. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Long Beach VA Medical Center 5901 East Seventh Street Long Beach, CA 90822 US
• Name: Joseph Parra
• Email: [email protected]