This position is assigned to the Non-Appropriated Fund (NAF) Human Resources (HR) Office; Fleet and Family Readiness Support Services; Commander, Navy Region Southwest (CNRSW), San Diego, CA and field Human Resources Office. Incumbent serves as an HR Assistant (Clerical) providing customer service and in support of the background team scheduling background appointments. Other office clerical duties include support of all HR functions and office maintenance

Duties

Provides customer service and schedules/maintains schedule of background appointments in support of the background team. Prepares a variety of related clerical tasks in support of recruiting, staffing, benefits administration, position classification, background investigation, etc. Answers questions or explains to applicants and employees in person or by telephone routine HR policies and procedures. Refers questions of a more complex nature to the HR subject matter expert for action/response. Files documents in Official Personnel Folders (OPF). Responsible for proper filing of all documents and OPFs. Ensures employee official personnel files (OPFs) are organized properly and all pertinent documentation is filed properly and timely. Performs data entry such as new hire, employee changes, etc in Human Resources Information System (e.g., SAP HR). Develops and maintains spreadsheets (e.g., Excel, other databases) to support work associated with one or more of the HR functional areas. Maintains various files; performs file disposals according to prescribed schedule. Composes various correspondence. Completes Unemployment Insurance claims and Employment Verification. Enters new hire data in E-Verify. Responsible for filing and maintaining I-9 forms. Performs periodic supply, equipment and asset inventories. Maintains supply and related files. Is the primary office procurement point of contact. Incumbent is the office primary Government Charge card holder. Prepares correspondence for mailing or FEDEX. Maintains office calendars and reservations. Performs other related duties as needed to support FFR's mission.

Requirements

• Must provide proof of U.S. Citizenship or U.S. National.
• Must successfully pass the E-Verify employment verification check. Any discrepancies must be resolved as a condition of employment.
• A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any scheduled appointments.
• Must meet federal suitability requirements including successful completion of background investigation and obtain/maintain a Secret Security Clearance (T3).

Qualifications

General knowledge of Microsoft Office Programs (e.g., Word, Excel, Power Point, Outlook). Ability to provide general advice and assistance on interpretation of basic HR and office policy. Ability to communicate effectively both orally and in writing. Skill and ability to compile, gather, assemble, consolidate and comprehend personnel data. Ability to establish and maintain various types of records and reports requiring accuracy. Knowledge of formats, punctuation, grammar, and clerical steps to process and prepare correspondence and documents in an accurate manner. Possess interpersonal skills. Two or more years of experience in an office setting preferred. Previous NAF HR experience preferred but not required.

Education

High school diploma required.

Contacts

• Address NRSW Region NAF HR Office 750 Pacific Coast Highway San Diego, CA 92132-0058 US
• Name: Lora Sanders-VanNoy
• Email: [email protected]