About the Position: Serves as an Office Administrator (Office Automation) at a lake project or Operations Project (OP) office. Responsible for providing administrative and clerical support and serving as the point of contact and primary source of information for administrative processing. Management may select at the GS-05, GS-06, or GS-07 grade levels. Full performance is at the GS-07 grade level.

Duties

Assists with planning, preparing, and supporting meetings and conferences. Answers routine telephone inquiries, and/or refers to the appropriate staff. Communicates face to face with customers, by email, and with video conferencing technology such as Microsoft Teams. Provides administrative support for organization by preparing reports and other documents utilizing various types of programs and automated information systems. Gathers information by coordinating with various offices. Compile data for reports such as budget execution, program management, quality management, training status, and a wide variety of routine tracking, analysis and reporting products. Creates travel requests for the organization through an automated travel site in accordance with statutory requirements outlined in the Joint Travel Regulation. Coordinates travel arrangements, resolves discrepancies involving travel methods, appropriate types of leave while on official travel, and overtime and reimbursement errors. Prepares travel documents for Temporary Duty (TDY) Assignment, Permanent Change of Station (PCS), and invitational travel orders. Researches travel modes and accommodations, performs cost analysis, and recommends most efficient method of travel. Assists supervisors and other staff with questions regarding personnel related matters. Provides assistance to employees with various types of office automation to include printing and faxing. Retrieves documents, drafts correspondence, reviews documents for correct formatting, and transmits finalized reports.

Requirements

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
• Must obtain and maintain a valid State driver's license.
• Incumbent must be able to type at least 40 words per minute on a computer keyboard to utilize software to accomplish office work.

Qualifications

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. Current Department of Army Civilian EmployeesCurrent Department of Defense (DOD) Civilian Employee (non-Army)Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel WorkforceExecutive Order (E.O.) 12721Interagency Career Transition Assistance PlanLand Management Workforce Flexibility ActMilitary Spouses, under Executive Order (E.O.) 13473Non-Appropriated Fund Instrumentality (NAFI)Non-Department of Defense (DoD) TransferOffice of Personnel Management (OPM) Interchange Agreement EligiblePriority Placement Program, DoD Military Spouse Preference (MSP) EligibleReinstatementVeterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the specialized experience or education requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. GS-05 Specialized Experience: One year of specialized experience which includes procedural and administrative work in an office environment; preparing correspondence; maintaining files or records; making travel arrangements; maintaining inventory records; and timekeeping. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-04). OR Education: Four years of education above the high school level obtained in an accredited program in a related field such as business, secretarial or technical school, junior college, college or university. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide your semester hours of education beyond two years (total semester hours minus 60) by 60. Add the two percentages. GS-06 Specialized Experience: One year of specialized experience which includes procedural and administrative work in an office environment; preparing correspondence; maintaining files and records; making travel arrangements; maintaining inventory of records for hand receipt accounts on property; making credit card purchases; gathering budgetary data; prepare and monitor labor hours and fund requests; use automated personnel and timekeeping databases. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05). GS-07 Specialized Experience: One year of specialized experience which includes procedural and administrative work in an office environment; making travel arrangements, initiating travel orders and vouchers, preparing travel funding requests for authorization. Serve as a government purchase card (GPC) holder for local purchases orders for the office; coordinate training requirements; assist in preparation and analysis of operating budget; use of various types of automated personnel databases to initiate personnel actions; knowledge of financial management systems to complete duties as a timekeeper to complete labor reports. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-06). You will be evaluated on the basis of your level of competency in the following areas: Customer Service (Clerical/Technical)Reasoning (Clerical/Technical)Teamwork GS-05 Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-04). GS-06 Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-05). GS-07 Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-06).

Education

Some positions in the federal service allow applicants to substitute education for experience. For this job series, you may substitute education for experience to qualify at the GS-05 grade level. You must qualify based on specialized experience alone for the GS-06 and GS-07 grade levels -- no substitution of education for experience is permitted for the GS-06 and GS-07 grade levels.

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html

Contacts

• Address RE-W2SM02 US ARMY ENGINEER DISTRICT-LOUISVILLE DO NOT MAIL Louisville, KY 40202 US
• Name: Army Applicant Help Desk