This position is located in the Medical Records Department within the Division of Administrative Services at the Crownpoint Service Unit, Crownpoint, New Mexico. The primary purpose of this position is to perform administrative and clerical support for Medical Records. This position is being re-advertised to solicit additional applications. Applicants who applied previously need not reapply unless submitting updated and\/or missing information.

Duties

Ensures all records and files, which includes both electronic and hardcopy files reflect IHS records management standards. Prepares and submits an annual file plan. Makes travel arrangements for staff, including lodging and per diem, utilizing designated government software program. Interfaces with the Service Unit/facility Information Management systems to identify and assist medical records in preventing and solving problems related to electronic patient health care record system documentation. Assures office security and strict maintenance of patient confidentiality (HIPPA compliance); assures safety of employees, government property, patients and visitors, and patient information. Serves as the primary timekeeper for the staff using the automated timekeeping system, maintains, prepares and edits time cards on a weekly basis. Operates, provides staff training and support, and provides basic trouble shooting for office equipment such as copier, fax, computer printer, scanner, phone, projector, laptop computer, remote site electronic patient health records system access, desk top computer to support office operations. Receive/reviews and distributes incoming correspondence. Receives telephone calls and visitors, screens inquiries, takes messages, takes care of routine office matters, and refers callers/visitors to appropriate personnel. Following HIPPA and facility protocols, request health records, including immunization records, from other Service Units and health care facilities. Coordinates & prepares documents for acquisition of supplies, services and equipment. Prepares annual budget proposal and tracks expenditures to assure compliance with budget.

Requirements

Qualifications

To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. For positions requiring positive education requirements, or if you are using education to meet all or part of the qualification requirements, you MUST submit a copy of your transcripts or an itemized list of college courses which includes equivalent information from the transcript (course title, semester/quarter hours, and grade/degree earned) in your resume. MINIMUM QUALIFICATIONS: GS-05: One (1) year of specialized experience equivalent to at least the GS-04 grade level; OR, (4) years above high school. Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: See Specialized Experience. Specialized Experience: Experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been at least equivalent to the next lower grade level. Examples of the type of experience that will be credited are: performing a variety of clerical/administrative support duties. This experience would include such things as planning and carrying out the work of the office; knowledge to carry out and coordinate, in a timely and effective manner; procedures or operations applied to clerical assignments; working independently; locating and summarizing information from files and documents; the use of automated systems equipment and timekeeping duties. You must meet all qualification requirements within 30 days of the closing date of the announcement. Federal employees in the competitive service are also subject to the Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year of service at the next lower grade level. Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP).

Education

Successfully completed education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite is creditable at grades GS-3 through GS-5 for all positions. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.

Combining Education and Experience: Equivalent combinations of successfully completed post-high school education and experience may be used to meet total experience requirements at grades GS-5 and below.
For GS-5 level positions, only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience.

When there is a positive education requirement, or you are using education to qualify as a substitution for experience, transcripts (unofficial) are required at the time of application to verify that you meet the educational requirement or substitution.
Only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education may be credited. Applicants can verify accreditation at the following website: https://www.ed.gov/accreditation

Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Crownpoint Healthcare Facility PO Box 358 Crownpoint, NM 87313 US
• Name: Navajo Area IHS Human Resources
• Email: [email protected]