This position is located in the Veterans Health Administration (VHA), Mid-Atlantic Health Care Network (VISN 6) within the Supply Chain Management Service at the Durham, NC VA Medical Center (VAMC). Supervises multiple supply or material classes/series, ensuring compliance in section's specific areas of external quality assurance and business reviews.

Duties

Plans, directs and manages the activities of the Material Management Section, to include property management, equipment management, full warehouse receiving, and distribution. Transportation, mail center operations, and other operations sections may also fall under his/her purview. Synchronizes the section's requirements with other services/sections in the development of a sound course of action and rendering the correct interpretations and decisions involving all phases of the operations/requirements. Major Duties Oversees the lifecycle management of non-expendable assets in the VA HCS and supported catchment area. Develops multi-year equipment/NX plans for the entire VA HCS and supported catchment area, utilizing advanced automated non-expendable planning tools. Utilizes performance improvement methodologies such as lean and six/sigma to improve the overall management of NX assets in the VA HCS and supported catchment area. Conducts data analysis regarding NX asset needs based on disparate data points including projected lifecycle, down time, repair rates, lost workload, cost, depreciation, trade-in value, and other factors which impact procurement decisions. Conducts procurement review, analyzing quotations received from vendors and recommends awards using the "best value" approach utilizing factors such as lifecycle, price, payment discounts, shipping costs, delivery times, and specifications. Monitors due-in actions, back order reports, and delinquent delivery reports and takes proper action to keep delinquent equipment deliveries to an acceptable minimum level. Coordinates final disposition of NX assets, including the reutilization program; organizes requirements of hazardous materials disposal, IT sanitization control; and appropriate shipment and transfer method. Develops strategies for implementing all future NX automated replacement systems, supply technologies and/or business practices related to Material Management Section functions. Oversees equipment installation of all construction projects, and serves as central point of contact for disposal, classification, segregation, redistribution of excess, scrap or salvage and utilization of a wide variety of administrative, technical, medical equipment and supplies. Oversees undelivered orders, accounts payable, and functions related to supply management including ordering, receiving, distribution and equipment accountability to the end of life. Oversees the Contracting Officer Representative (COR) for leased equipment and space; accountable for pharmaceutical controlled substances, and precious metals accountability. Monitors and manages multiple equipment fund control points, providing status of equipment funds to the Assistant CSCO and CSCO, ensuring continued operation within authorized funding, and controlling status of items on the annual equipment plan. Ensures equipment accountability of each service line is appropriately managed, assigned, and monitored through the monthly 5% inspection program. Trains and assists delegated staff on equipment acquisition, disposal, scanning and tracking of equipment for Equipment Inventory Listing (Ell) Custodial Official inventories, providing oversight and project management. Initiates Reports of Survey (ROS) for lost, damaged or stolen property. Reviews ROS for accuracy and completeness; solicits additional information from Service Lines or designated officials to clarify or explain circumstances surrounding the report. Ensures all equipment is properly classified by assigning the correct Category Stock Number (CSN). Capitalizes all equipment over$1,000,000.00 in the Ell and reports monthly depreciation values to Fiscal. Develops the ability of subordinate staff and others as appropriate to perform and contribute to the organization through coaching, mentoring, providing ongoing feedback, and by granting opportunities to learn through formal and informal methods. Administers training programs to Material Management Section staff and ensures assigned areas of responsibility are in compliance with applicable policies, regulations, and guidance including safety. Assists subordinate staff with performance issues as necessary; schedules and grants leave; and monitors overtime usage. Must possess a valid, state driver's license or commercial driver's license (CDL) or be able to obtain prior to the closing of this announcement. A legible copy of your license must be submitted with your application. Promotion Potential: "Position is at the Full-Performance Level" Work Schedule: Monday - Friday, 8:00AM - 4:30PM Telework: Ad Hoc, at the Service Chief's Discretion Virtual: This is not a virtual position. Position Description/PD#: Supervisory Inventory Mgt Specialist/PD000000 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

• You must be a U.S. Citizen to apply for this job
• All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA.
• Selective Service Registration is required for males born after 12/31/1959
• You may be required to serve a probationary period
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
• Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Department of Veterans Affairs Personnel

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/22/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09 grade level. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience / Education: A. You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Specialized experience typically includes, but is not limited to: planning, coordinating and executing an inventory and materials management program; directing and overseeing the lifecycle management of individual assets; conducting data/information analysis for acquisition planning; managing and controlling non-expendable equipment and assets; and exercising supervisory responsibilities to include planning, assigning and evaluating work and resolving complaints. NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. OR, B. Posses a Ph.D. or equivalent doctoral degree or successfully completed 3 full years of progressively higher level graduate education leading to such a degree in a field related to this position. (If you choose this statement, you must submit transcripts with your application.); OR, C. A combination of specialized experience as described in A and more than two years of graduate education as described in B. (Only graduate education in excess of the amount required for the next lower grade level may be used to qualify for this grade level.) Transcripts required Must possess a valid state driver's license or commercial driver's license (COL), as applicable, if required to operate a motor vehicle or commercial vehicle. You will be rated on the following Competencies for this position: CommunicationLeadershipPlanning and EvaluatingProblem SolvingReasoningTechnology Application Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary and is usually accomplished while seated at a desk or table, typically in an adequately lighted and climate controlled office. Some standing, walking, bending and lifting (up to 45 lbs.) is required. Physical exertions including stretching, reaching and pulling or pushing cares occurs when assisting with inventories or activities involving retrieving items from shelves and cabinets. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Durham VA Medical Center 508 Fulton Street Durham, NC 27705 US
• Name: Cyreena Driver
• Phone: (919) 956-5541
• Email: [email protected]