This position serves as a support position to Administrative Officer, and provides recommendations on administrative issues related to healthcare delivery and implementation of Surgical Services clinical programs, the incumbent assists with issues related to budget, space and equipment. The primary duties of the position are to assist the Administrative Officer to provide supply, equipment, and budget administrative for Surgical Services.

Duties

Carefully read the following descriptions of the required specialized experience for the position. Your resume must support your response. Applicants must have one (1) full year of specialized experience related to this position. This experience must have been equivalent to at least the GS-06 grade level in the Federal Service. Specialized experience Examples of specialized experience would typically include, but are not limited to: Accepts and supports the mission, vision, and values of the medical center and performs assigned duties in a manner that promotes quality health care, outstanding customer service, and the maintenance of an environment committed to serving the veteran. Responsible for providing technical expertise in the field of healthcare planning and advice and assistance to ACOS Operative Care regarding the possible need for revision of regulations and policies governing planning activities. Responsible for development, control and overall administration of budget for all Operative Care/ Surgical Services control points. Incumbent represents management at labor management meetings, provides information, resolves conflicts, and/or problems that may arise and assures management officials are familiar with the negotiated agreement. Hears and resolves serious complaints and reports findings to top management Responsible for collecting, compiling and/or tracking statistical information and preparing complex data reports related to the administrative, clinical, and technical aspects of our operative program and subspecialties program that. include research, congressional, and national responses for Operative Care/Surgical services. Provides general clerical public contact support services such as answering the telephone, referring visitors, or providing information about the office, its functions, and standard operating procedures1 as well as similar information. Screens calls and personally answers calls when the requested information concerns routine and procedural requirements. Screens the supervisor arid staff member calls and determines if the call requires their attention. Work Schedule: MONDAY-FRIDAY, 8:00AM-4:30PM Position Description/PD#: Administrative Support Assistant (Office Automation)/PD546-08113-0 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/15/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Carefully read the following descriptions of the required specialized experience for the position. Your resume must support your response. Applicants must have one (1) full year of specialized experience related to this position. This experience must have been equivalent to at least the GS-06 grade level in the Federal Service. Specialized experience Examples of specialized experience would typically include, but are not limited to: Serves as a support position to Administrative Officer, and provides recommendations on administrative issues related to healthcare delivery and implementation of Surgical Services clinical programs, the incumbent assists with issues related to budget, space and equipment. Accepts and supports the mission, vision, and values of the medical center and performs assigned duties in a manner that promotes quality health care, outstanding customer service, and the maintenance of an environment committed to serving the veteran. Responsible for providing technical expertise in the field of healthcare planning and advice and assistance to ACOS Operative Care regarding the possible need for revision of regulations and policies governing planning activities. Maintains an awareness of advancements in equipment and training for new techniques in the field and supports planning efforts in implementing new logistical arrangements aimed at improving service. Tracking and analysis, the incumbent maintains accurate utilization and cost information and provides a breakdown of the affect of resources on the overall productivity of the Surgical Services. Complies with all directives and special requirements in preparing annual and cyclic budget documents, monitors annual execution, making necessary adjustments.? Responsible for development, control and overall administration of budget for all Operative Care/ Surgical Services control points. Incumbent represents management at labor management meetings, provides information, resolves conflicts, and/or problems that may arise and assures management officials are familiar with the negotiated agreement. Hears and resolves serious complaints and reports findings to top management Responsible for collecting, compiling and/or tracking statistical information and preparing complex data reports related to the administrative, clinical, and technical aspects of our operative program and subspecialties program that. include research, congressional, and national responses for Operative Care/Surgical services. Provides general clerical public contact support services such as answering the telephone, referring visitors, or providing information about the office, its functions, and standard operating procedures1 as well as similar information. Screens calls and personally answers calls when the requested information concerns routine and procedural requirements. Screens the supervisor arid staff member calls and determines if the call requires their attention. Supplies You will be rated on the following Competencies for this position: Administration and ManagementDatabase AdministrationManages and Organizes Information Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary, but may require some walking, bending, stooping, standing, stretching and carrying objects such as files/binders. Work also requires spending time performing keyboarding duties, bending and lifting(no more than 25 pounds) may be required in the performance of logistical duties. Normal safety precautions and practices are required for working in a healthcare environment. This position requires organization and multi-tasking. Other physical demands include reaching, bending, stretching, walking, and carrying some supplies. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Bruce W Carter Department of Veterans Affairs Medical Center 1201 Northwest 16th Street Miami, FL 33125 US
• Name: Miguel Viera-Rodriguez
• Phone: 787-641-7582
• Email: [email protected]