The Primary purpose of the Office Automation Assistant is to use multiple office automation software with varied functions to produce a wide range of documents to support the administrative and clerical services to Veterans, professional hospital staff, business associates, volunteers and vendors. The organizational location of this position is the Fort Worth Outpatient Clinic, Medical Administrative Service, VA North Texas Health Care System (VANTHCS), Dallas, Texas.

Duties

Duties include but not limited to: Uses varied functions of multiple office automation software to produce a wide range of documents, formats, etc. Specific assignments require a varying number and sequence of steps and use of different functions from on assignment to another. Uses word processing software to create, copy, edit, store, retrieve, and print forms, memos and letters and lengthy reports; uses existing database or spreadsheet software to create, enter, revise, sort or calculate, and retrieve data for reports; and uses graphics software to provide graphs and charts for reports and presentations. Transmits and receives documents and messages electronically using personal computers or workstations that are networked or linked to other computers or workstations. Prepares a wide variety of recurring and nonrecurring correspondence, reports and other documents. Consolidates and finalizes information from system and files for various reports in accordance with established reporting procedures. Consolidates and finalize information from files and documents for supervisor's or other staff members' use in responding to inquiries, recognizing which information is or is not relevant to the issue at hand. Proofreads/edits correspondence and documents for correct grammar, spelling, capitalization, punctuation, and format. Requisitions office supplies, printing support and other related materials and services. Receive telephone calls and greets visitors. Prepares time and attendance records. Work Schedule: Monday -Friday, 8:00am - 4:30pm Virtual: This is not a virtual position. Position Description/PD#: Office Automation Assistant/PD040280 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/22/2023. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-04 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: using multiple office automation software to produce a wide variety of documents, prepare correspondence, reports and other documents in final format, process incoming/outgoing correspondence, materials, etc., receive telephone calls and visitors, establishes, updates and maintains office records in accordance with record management policies. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have 4 years above high school education (TRANSCRIPT REQUIRED). OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond High School. Education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience(TRANSCRIPT REQUIRED) Typing Proficiency: This position requires the skills of a qualified typist. In addition to meeting the experience and/or education requirements, you must be able to type at least 40 words per minute.You will be rated on the following Competencies for this position: Computer Skills Communication Customer Service Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Moderate lifting, (15-44 pounds); Moderate carrying (15 - 44 pounds); Reaching above shoulder, Use of fingers, both hands required; Walking (2 hours); Standing (2 hours); Kneeling (1 hour); Repeated bending (2 hours); Both legs required; Ability for rapid mental and muscular coordination simultaneously; Both eyes required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

NOTE: If your school has changed names, or is no longer in existence, you must provide this information in your application.

Contacts

• Address Dallas VA Medical Center 4500 South Lancaster Road Dallas, TX 75216 US
• Name: VISN 17 SSU USAS Group
• Email: [email protected]