The Administrative Officer position provides administration, management, liaison and coordination support to Behavioral Medicine Service. The incumbent will provide advisory functions to Behavioral Medicine and will evaluate, analyze, and advise on special projects that may affect the entire Marion VA Medical Center as it relates to Behavioral Medicine.

Duties

Duties will include: Performs the full range of personnel management and administration for a small organization with varied functions and activities. Acts as the liaison with human resources concerning personnel related matters. Consult with physicians and technical personnel on prospective section program requirements. Coordinates labor mapping for the service. Prepare and present all justifications to top management to procure, transfer or increase allocated funds. Maintain a system of internal control, which will assure the appropriate fiscal management of VA appropriated funds. Exercising central budget control of the Behavioral Medicine Service and national programs appropriations. Reviews all expenditures to ensure that they are appropriately charged to Medical Service or other funds. Oversees annual budget planning and implementation. Makes budget projections and analysis for future projects and fiscal years. Prepares and or reviews budget reports for VISN leadership, VA Central Office (VACO}, and other auditing agencies/authorities. Manages all finance control points. Coordinates the acquisition of supplies, equipment, and services. Serves as a certified Contracting Officer's Representative {COR) for contract development and management of quality monitoring. Serves as time card approving official, and responsible for providing guidance to part-time physicians in completion of subsidiary time sheets. Provides subordinate supervisors and section employees with regulations and procedures intended to improve section operations, interpretations of regulations in order to facilitate operations, and for acting as the focal point within Medicine Service for the solution of the most difficult operational/administrative problems, or other intradepartmental questions which may arise. Works in conjunction with staff and program coordinators to solve employee problems. Knowledge of VA/Local AFGE Master Agreement is sufficient for the incumbent to advise the Chief, Medicine Service on employee relations and resolve employee grievances under their supervision. All other duties assigned. Work Schedule: 7:30 AM - 4:00 PM, Monday-Friday Telework: Two days a week may be authorized. Telework will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD026230 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/18/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Serves as the HR liaison and manages, submits multiple types of HR actions, assists supervisors/managers with complex personnel issues, serves, maintains and updating department or service-level databases and highly complex labor mapping items; managing and balancing financial aspects of fund control points and purchase procedures for multiple programs; and identifies, analyzes, and makes recommendations to resolve administrative operations. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must possess a Ph.D. or equivalent doctoral degree, or 3 full years of progressively higher level graduate education leading to such a degree, or LL.M. NOTE: If substituting education for experience, you must submit copies of your transcripts for your education to be considered. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond beyond master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related. NOTE: If substituting education for experience, you must submit copies of your transcripts for your education to be considered. You will be rated on the following Competencies for this position: Administration and ManagementBudget AdministrationClericalData Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is sedentary in nature. Typically the incumbent will sit to perform work functions, but there may be some walking, standing, reaching, stooping, bending, kneeling, crouching, or carrying light items. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Marion VA Medical Center 2401 West Main Street Marion, IL 62959 US
• Name: Alexis Briggs
• Phone: 816-714-4587
• Email: [email protected]